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Notion
What Is Notion?
Notion is the all-in-one workspace for notes, project management, documents, and collaboration. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place.
By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes.
Who Uses Notion?
Notion is a tool for teams and companies that want a better way to manage knowledge, projects, documents, and collaboration. Individuals can also use the product for notes and organizing their lives.
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Reviews of Notion
Notion Review
Comments: A positive experience where I had a great time using it to track my team projects. Notion improved task assignments within a team.
Pros:
It is versatile and user-friendly. I like it as a note-taking and planning tool.
Cons:
When working on projects, Notion could become clustered with notes as the project depth increases.
Alternatives Considered:
A high powered program with some flaws
Comments: I use Notion for business management and to handle the business information of one of my most valued clients. While it is almost unlimited in its functionality, when you hit one of those limits, it can be felt. In particular there are mission critical plug-ins (Notion Calendar) that work well on a web browser but -- oddly -- aren't compatible with their own desktop software. When it's good, Notion is very, very good. But it does have its limits.
Pros:
Ease of use and cross-compatibility with other software like Asana, etc.
Cons:
While the developers seem responsive to their users needs, non-critical but seemingly major items can take forever to be resolved
Has been turned into a (terribly) AI-driven platform powered by corporate greed that baits users into paying
Comments: We used it for two years, daily, both personally for our home lives, and professionally, however, with the rapid rate at which this platform declined, and then having our data locked read-only until we pay because we hit a limit that they removed the ability to measure or observe, was just the straw that broke the camels back.
Pros:
Originally a really good UI, available on multiple platforms, very dynamic and responsive. Free and paid plans available
Cons:
AI was eventually force-fed into every aspect of the app. Then the removed the option to turn it off - even in paid plans. The free plan was then turned into a bait-and-switch tactic
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Why I live in notion on a daily basis
Comments: I live in my notion database as an independent consultant, using it for tasks, meeting notes, second brain database and heaps more. It took me about 6 months to really find my feet but once it clicked, the capability has been super impressive. The community support around the product is fantastic, and the ability to buy templates makes up for the steeper learning curve if you are having trouble getting started.
Pros:
Flexibility to create what you need. The AI tool is a game changer as far as recalling info within your database.
Cons:
It does have a steep learning curve, although there is training available, and heaps of resources online, it still takes some time to get your head around it if you have not used a system like this before.
Alternatives Considered:
Infinite possibilities to organize your company and your life
Comments: Overall I am very pleased to use Notion both in my professional and personal life.
Pros:
What I like most about Notion is that it has infinite possibilities on how to use it. I can use it for business to track my project management but I can also set it up to help me run a Dungeons & Dragons session in my free time.
Cons:
What I like least about Notion is that some of my clients find it too complicated to use. They are usually not very tech-savvy.
Alternatives Considered:
Flexibility and wikis
Comments: I started using Notion on my personal projects, and then I was happy to discover that my new team was also using it to store all the information about our clients and projects in a wiki manner.
Pros:
The flexibility to create a database that really suits the needs of the team or the company.
Cons:
Sometimes, the search bar is not that accurate. The IA is not that well developed either.
My experience with Notion
Comments: I love notion overall but I had issues with the subscription which ruined the experience
Pros:
I love the idea of notion and the ability to have your own note taking space online that you can share with friends and colleagues
Cons:
Issues with payments and cancelling subscriptions
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Great tool if you are willing to learn it!
Comments: I used it for about a year but I never used it to its full potential. I believe it's a really powerful tool that has so much to offer - you just have to know how to use it right and spend some time learning it.
Pros:
Sleek interface, A LOT of different use cases and functionality, very powerful and potent tool.
Cons:
For me it always felt like a little too complex, I never fully figured it out and switched to a simpler tool... But that's just my personal experience!
Alternatives Considered:
Customisable, really cool, sometimes slow
Comments: Love using notion, but the learning curve can be steep and the load it puts on my PC makes me avoid using it often.
Pros:
Extremely customisable and has a massive feature list
Cons:
Not worth using for simple task-lists or notes due to the load it puts on my PC
All in one tool, can be intimidating at first, but dont let it be!
Comments: Incredible versality. I can create tables, trackers, notebooks, landing pages, team management pages and so much more. I like that theres everything in one platformz but it does get overwhelming at times only because i feel theres so much MORE i could be doing with notion but i have no clue where to even begin. I love the templates too.
Pros:
Notion is multiple platforms all in one, it is so moldable to what i need, i dont think i can do business without notion
Cons:
Knowing how to use all the features to its maximum capacity. I wish there was an easy yo identify pop up or place to give me a training on how to maximize my notion
Collaborative Design Hub
Comments: We chose Notion as it supports the documentation of different types of the design information. That is why its ability to work with text, images, and databases all in one place matched our requirement for an all-in-one information center. For our design team's knowledge management system, Notion stands as the essential foundation. Bringing together different tools broke down separations and boosted our visibility of relationships within design tasks.
Pros:
We use Notion for its ability to manage a range of design information types. Conversely, it mixes text and images with databases in a unified workspace that supports our desire for a common information repository.
Cons:
Regarding the visualization of data, the features of table views are known to support only a few formats. The lack of a developed asset library means that it is necessary to integrate with external storage systems.
Alternatives Considered:
Flexibility at your fingertips!
Comments: I'm constantly impressed by the new updates that Notion is putting out -- I love that it's a collaborative tool with a strong relationship with its user community. It really feels like the company is listening to its customers and responding to their feedback, and also working closely with third party apps to create flexible, seamless experiences.
Pros:
Notion is such a versatile and powerful tool! I use it extensively for collaboration and planning at work and in my personal life. The UI is incredibly intuitive, so even though there's so much you can do in the app, it's never overwhelming or difficult to figure out how to achieve the outcome you're looking for.
Cons:
Notion is a very flexible tool, so it's really helpful if you come into a project with an idea of what you want your end result to be. Without that initial "vision," I had some trouble fully communicating the app's capabilities and scope to my colleagues.
Alternatives Considered:
My favorite productivity tool!
Comments: One of my favorite tools ever! Can't live without it now. Use it both for tasks, projects, planning trips, journaling, and much more!
Pros:
It's so versatile and easy to use! All-in-one software for productivity, notes, and more.
Cons:
A bit slow and pretty bad on mobile and iPad.
My two year of Notion
Comments: After using Notion for two years, I've found it to be an incredibly versatile tool for organizing projects and personal tasks. Its ability to customize pages and link different content types made it easy to create tailored workflows. However, I did encounter some challenges, like occasional slow performance with larger pages and a bit of a learning curve when first starting out. Despite these issues, its flexibility and all-in-one functionality have made it a staple in my productivity toolkit.
Pros:
Notion's flexibility and customization options are what I like most. It allows users to create and organize information in a way that suits their needs, whether for personal projects, team collaboration, or even complex workflows. The ability to integrate different types of content like text, images, databases, tasks into one platform and then link them.
Cons:
Notion can be slow with large pages, has a steep learning curve, and offers limited offline access. Also it sometimes fail to last locally saved copy
Flexible Table Customization and Seamless Search: My Ideal To-Do List and Note-Taking Tool
Comments: Overal is great. It let me do everything I want to on free version.
Pros:
It has eveything. I can take my notes. I can create the to do list the way I like. I can create tables and convert them to database option is which I like pretty muhch. And also how I can customise each cell in table like I can add chechboxes, dropdown menu etc. And also it allows me to search for an item in the table without scrolling.
Cons:
Least is I would say the sidebar. Once you have added enough items scrolling doesnt work. They add small button more at the bottm and them again scroll to find the itme. I can add favorites so that I can access them easily but still scrilling or seacrhing would have been nice
Game changer platform
Comments: Brilliant, all in one solution for my use case. Can use it for project tracking, calendar, reminders, training sessions and more
Pros:
I've moved all my projects across to Notion from Gsuite products to general tasks, everything is so easy to set up and organise, a life changer for tracking projects.
Cons:
Can be a bit intimidating at the beginning, some functionalities take some time to get used to, such as filters, views, editing properties, etc
Awesome organiser
Comments: Very glad to have switched over from Evernote. Now my notes are better organised and easier to access. No more conflicting documents when I switch devices as well.
Pros:
1. Most important pro is how features aren't locked behind a paywall. 2. It is very versatile and light, and opens quickly on various devices and sync quickly across them. 3. Search function is extremely intuitive. 4. Love the keyboard shortcuts as well.
Cons:
1. It can get quite intimidating to get started. 2. It isn't easy to share notes with non-users, and not possible to have co-edit with non-users.
Better tasks, bad access on iphone cellphones.
Comments: In the procedure of creating the tasks it has been good, in the access process to see the information that we have dedicated very badly, since an expensive program like this should have the ability to fix the login problem through iPhone.
Pros:
For group work, we generated a particular task followed by very well done tasks. In fact, the engineers could leave notes so that the next day the next engineer could continue with the work, which was essential to advance in large development projects and we knew in What exact stage were we are.
Cons:
I had very bad access to information with iOS, almost every time we accessed Android phones, access to the panel was simple, it was fast, responsive and everything was fine, but with iPhone phones things changed and I don't know exactly if it was the operating system or that the program supposedly blocked which was strange. In this sense, it generated delays since almost all of us have iPhone phones in the team.
Versatile cross between database and project management
Comments: At first I found it a bit confusing, but after working with it for awhile and adding templates from other creators I got the hand of it. I am still not using the full capabilities of the app mainly due to the mobile issues, but I am sure I will use it more fully in the future.
Pros:
I like that Notion is highly customizable. It can be both a project management tool and a database. You can create any type of field and enter the relevant information. You can add as much or as little information as you want. Therefore, you can use it to keep research notes organized and plan the project in the same app. Thus, it is much more versatile than straight forward project management tools.
Cons:
The app is a bit buggy and resource intensive. Often it will cause my iPad Pro to have a meltdown and I have to shut down to get it to work again.
A tool for everyday use
Comments: My experience with Notion has been very positive. It has become an essential tool for both my personal and professional life due to its all-in-one nature. I appreciate how I can use it to manage my tasks, organize projects, take notes, and collaborate with others, all in a single platform.
Pros:
One of the things I liked most about Notion is its incredible flexibility. Notion combines note-taking, task management, databases, and collaboration tools all in one platform.
Cons:
What I liked least about Notion is its performance when handling large databases or complex pages. As the content grows, the application can become sluggish, especially on mobile devices.
Notion is by far the Best Project Management Software ever!
Comments: Notion is something that you can do some brain dump with but at the same time, when you are not overwhelmed with every task that you have to do, you can easily arrange and put everything in order from your brain dumping. You can customize it in a way that you want and what you find manageable, making it easier for you to navigate your won personal agendas without it being all over the place. I can even use it offline and still work on my projects. The mobile app of Notion is easy to use as well so there really is nothing more I need. It's something that I've discovered back when I was still a student but it is still something that I love using now that I am an employee and a business owner.
Pros:
What I love most about Notion is that I can easily do project collaborations with my business partners, we can simply edit or arrange the page to our preference. I love how I can easily customize a page in whatever I like but mostly, I love how it can help you get your tasks done and know which one to prioritize or which ones need less attention, it helps a lot with time management as well.
Cons:
I’ve been using Notion for 4 years now and I can't say anything against it because I only loved it ever since!
Great tool but takes time to learn/customize
Comments: I like Notion. I think there's a lot of potential there. I have slowed down my use of it as it's not quite there for my needs but as they continue building out the ecosystem, I may come back to using it as my primary workspace for managing my creative work.
Pros:
I work in a creative field and I like being able to keep all of my writing and project notes in one area. I like the ability to write in markdown so I can keep headings, text, lists and everything else in the document and quickly write it without having to go search through menus for the correct selection. I've used a little bit of the project management functionality as well and that can be convenient to stay within the same platform rather than switching back and forth.
Cons:
The project management tools are ok but not as straightforward as I would like. Other PM tools like Monday.com, Asana or Clickup have more robust project management capabilities and I've found myself drifting back to them rather than spend the time to learn how to build out Notion to fit what I want it to do. I get the philosophy of Notion is that you can build it to do whatever you need it to do but I don't really have time for that. Nor do I have the desire to learn how to build those systems within Notion. I just need something that works so I can get my work done more efficiently. It's sometimes easier to go find a pre-built tool than figure out how to modify one in Notion.
Notion shows us solutions in one place
Comments: It is a powerful tool that has attracted a lot of attention in recent years. It gives us the ability to generate and sort different types of material, such as notes, databases, wikis, tasks and more, in a flexible way and from a customized base. I value Notion's diversity because it allows me to devise my own designs and procedures to meet my needs. The drag-and-drop interface and powerful search capability make it easy to find and navigate information quickly. The program also supports collaboration, making it possible to join and work on documents in real time with other users. This feature is particularly useful for groups and remote employees.
Pros:
Notion provides us with the ability to generate and sort different types of material, from simple notes to complex databases, wikis, work lists and more. This versatility gives us the possibility to conceive our own designs and procedures to suit our particular needs. It offers a variety of customization possibilities, such as templates, transformation tools and integration with different apps. It gives us the opportunity to customize the software according to the needs and work procedures. It supports collaboration among staff members, allowing all staff members to collaborate and work on documents live and in real time. This feature is particularly interesting for remote employees who need to collaborate in different time zones.
Cons:
Notion's text editor offers a number of presentation possibilities, however, I think there may be a limitation in terms of customization. Notion does not have strong automation features like other knowledge management tools. This may be a difficulty for users who require quite a bit of automation to shorten their work cycles and decrease hand work.
Notion's flexibility towards its users
Comments: Notion is a very good application since it can help me organize my notes. I would definitely recommend this to a friend who is also techy and loves to organize their notes and someone who does not rely on papers that much.
Pros:
I like notion the most its because it helps me organize my notes per subject that I discuss and also I can do a lot of things such as taking down my schedule for the month and tracking my progress for each tasks or goals that I have. I can create a lot of pages and share it with others.
Cons:
The free version is very limited to those who does have budget especially for students. I started my journey in Notion since I was in college and some actions requires plans to pay off. Also, there is no tutorial or help tool when you are new to the website or application.
all in one documentation tool
Comments: If you're looking for a highly customizable and collaborative workspace with a wide range of features, Notion is definitely worth considering.
Pros:
I use Notion everyday to document my work and follow up with the progresses made by other team members. I like the multi use capabilities of Notion such as note-taking, project management, and knowledge bases. I'm also a fan of it's high levels of customization and collaboration that makes it ideal for team projects, monitoring roadmaps, and organizing information effectively.
Cons:
When I first started using Notion, I faced a steep learning curve. Other than that, I can not think of anything I don't like about Notion.
