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What Is Calendly?

Calendly helps individuals, teams, and organizations automate the meeting lifecycle by removing the back and forth with scheduling. Calendly’s cloud-based platform offers a new layer of the modern digital technology stack by connecting with critical tools to automate scheduling workflows, creates a more delightful customer experience, and provides insightful, measurable data to drive better business outcomes. Today, more than 20 million users across 230+ countries use Calendly to simplify meetings, collaborate more effectively and efficiently, and drive business forward.

Who Uses Calendly?

Calendly has a proven track record of ROI for Sales, Marketing, CS, Recruiting, RevOps, IT, and any team that sched meetings. Millions of teams automate their scheduling with Calendly. Start for free.

Calendly Software - Calendly set up events
Calendly Software - Calendly account settings
Calendly Software - Calendly invitee questions
Calendly Software - Calendly share link
Calendly Software - Calendly edit availability

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Reviews of Calendly

Average score

Overall
4.7
Ease of Use
4.7
Customer Service
4.4
Features
4.5
Value for Money
4.5

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001
Nathan
Nathan
Account Executive in US
Verified LinkedIn User
Computer Software, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Great for Account Executives

5.0 2 months ago New

Comments: It's a consistent add to my sales process, making it easy for me to find time to meet with prospects.

Pros:

The ease my prospects can use my calendar to schedule and reschedule meetings is the most important functionality of any tool. I can give them ways to book by adding a clickable calendar in the body of the email or by coming to a booking page.

Cons:

Leadership seems to be using another tool for weblead booking. It does create an inconsistency, but I'm not part of that decision. But we fought to keep calendly for our personal scheduling.

Chris
Chief Marketing Officer in US
Hospital & Health Care, 11–50 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Good scheduling software that hasn't let me down

5.0 2 months ago New

Comments: I've used Calendly consistently over the last few years for sales presentations and also for candidate interviews. It has been consistent and always worked well.

Pros:

Great scheduling software that makes it easy to send invites and also allow self service appointment setting.

Cons:

I don't really have any major cons to this software.

Kevin
Kevin
Owner in Canada
Verified LinkedIn User
Health, Wellness & Fitness, Self Employed
Used the Software for: 1+ year
Reviewer Source
Source: GetApp

The worst customer experience

1.0 5 months ago

Comments: I tried to upgrade, the system said there was a problem and I had to contact billing. There was no way to contact billing directly. I could only deal with the bot. When someone finally responded to my issues I was instructed that I did not use the fasted way to contact customer support. I suggested that they have only the best way to contact customer service available on their website. The following is what I sent to them when they asked for feedback If the chatbot was the only thing maybe I could have stayed. The follow up on the chatbot did not improve. Horrific experience. Absolutely horrific experience. No longer interested in paying for the lack of service anymore. I have set up another calendar system and am transitioning all of my links to it. There is no excuse for this. You continue with this nonsense you will be out of business. You can count on, I will be telling people to not use your service; the free service and especially the paid service. Simply because your app does not offer service at all.

Pros:

It was good until I tried to upgrade. Then it all turned south.

Cons:

The customer service or more appropriately lack there of.

Monisha
CEO in US
Financial Services, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Alternatives Considered:

Calendly: The Stress Free Scheduling Assistant You Didn't Know You Needed!

5.0 3 months ago

Comments: My experience with Calendly has been smooth and stress free, like having a personal assistant that handles all the annoying scheduling back and forth for me. It’s got this super clean, easy to use vibe that makes setting up meetings as easy as sharing a link. Instead of juggling emails just to find a time that works for everyone, I send out my Calendly link, and people book based on my availability game changer! The integrations with my calendar and video apps like Zoom are clutch, too. I can count on Calendly to auto update whenever I add new meetings or block off personal time. And the team scheduling options? Seriously a lifesaver. For group projects or client work, Calendly’s round robin feature and other team tools take the hassle out of coordinating between different schedules. Sure, there are a few things I’d love to see improved like more customization for the booking page and more affordable team plans but overall, Calendly keeps my schedule organized and my time freed up. No doubt, it’s one of those tools that, once you get the hang of it, you don’t want to live without.

Pros:

What I like most about Calendly is its simplicity and time saving capabilities. The platform’s user friendly design makes setting up and managing schedules incredibly easy, even for those who aren’t tech savvy. It’s very convenient to send someone a scheduling link that reflects my real time availability, which removes the hassle of back and forth emails to find a suitable meeting time.

Cons:

What I liked least about Calendly primarily revolves around its limitations on the free plan and pricing structure for larger teams. The free version is quite basic, so to access key features like reminders, integrations, and customization, you pretty much have to upgrade. This makes the free version feel a bit limited for professionals who may only need a couple of advanced features.

Tabatha
Director of Human Resources in US
Hospital & Health Care, 501–1,000 Employees
Used the Software for: 1+ year
Reviewer Source

Calendly Has Been Helpful

4.0 2 months ago New

Comments: I like the platform and its been successful in our recruiting efforts

Pros:

I was able to schedule recruiting events successfully using Calendly

Cons:

I would like the option to propose alternate times and communicate that I may need more than 30 minutes if someone is only permitting for 30 minute meetings

Verified Reviewer
Verified LinkedIn User
Design, Self Employed
Used the Software for: 1+ year
Reviewer Source

Alternatives Considered:

Great Help

5.0 last month New

Comments: This program is easy to use and a great deal for the price. It's like having a VA to help with scheduling.

Pros:

I appreciate the ease of use and integration with calendars.

Cons:

Nothing in particular. I enjoy this app.

Ivy
Technology Development Field Intern in US
Chemicals, 201–500 Employees
Used the Software for: 1+ year
Reviewer Source

Alternatives Considered:

Scheduling made easy

5.0 3 weeks ago New

Pros:

The ease of use. The customer care also respond in time.

Cons:

It is working well with me, it does not have issues

Tracy
Supervisor in US
Education Management, 501–1,000 Employees
Used the Software for: 1+ year
Reviewer Source

Alternatives Considered:

Tasks scheduling has been so easy

5.0 4 weeks ago New

Comments: A game changer in employee recruitment in our company.

Pros:

The user interface is so easy to learn and use. The customer care support always respond in time.

Cons:

So far so good. No issues yet when using Calendly

Sara
Managing director in UK
Staffing & Recruiting, 2–10 Employees
Used the Software for: 1-5 months
Reviewer Source

Best scheduling software

5.0 2 months ago New

Comments: I usually get invitation to book meeting through Calendly. I find it very useful, I can choose the time and date from the availability.

Pros:

Free to use, good for start up business with very low funding.

Cons:

Reminder email layout was quite detailed. I would prefer if reminder shows concise, key information.

Cristina
Consultant in Italy
Marketing & Advertising, Self Employed
Used the Software for: 1+ year
Reviewer Source

Alternatives Considered:

Very good tool

4.0 2 months ago New

Pros:

Very easy and smart to use. Very easy to integrate anywhere, eg. email, landing page, etc

Cons:

Really nothing. I think is a very good tool

Rhonda
SEO Content Writing Services in US
Marketing & Advertising, Self Employed
Used the Software for: 1+ year
Reviewer Source

Alternatives Considered:

User-friendly with easy embeds and super-smooth performance

5.0 6 months ago

Comments: My experience with Calendly has been excellent. It works so smoothly that I’ve never once had to contact support with questions or technical issues.

Pros:

My favorite thing about Calendly is it works smoothly and is super-simple: no learning curve, no “onboarding,” and no training needed. I choose the days and time slots that I want to make available for consultations. Calendly puts it together in a visual calendar that makes it easy for clients to schedule a meeting. Since many of my appointments are potential new clients, I love that the software doesn’t ask them for a long list of personal information. All they need to is choose a time, then enter their name, email address, and phone number (with an optional space for notes). Then Calendly immediately sends me an email letting me know that I have a new consultation scheduled. The best part? It’s a breeze to embed the scheduling calendar on my WordPress site. Just drop the link in as an embed code, and it’s live - and looks great. I’ve been using Calendly for years and they’ve never charged me a dime. Its “Always free” plan is actually free (if you only need the basics).

Cons:

I don’t have any serious complaints. It would be nice to have more design options, however, the preset design looks good so it’s not a pressing issue.

Calendly Response

5 months ago

Hello, thanks for your review! We're glad you are enjoying our integrations as well as the ease of use of our product. Please reach out if you need any help or have questions at [email protected].

Anna
Membership and Meetings Manager in US
Nonprofit Organization Management, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

Easy, clutter-free method for group meeting polls

5.0 2 months ago

Pros:

Calendly is a perfect, clutter-free meeting scheduling software. I use the free version and primarily use it for meeting polls, as my job involves substantial volunteer and committee management. Calendly integrates with my Outlook calendar, so there is no need to have my Outlook calendar up on one monitor and Calendly up on the other as I create a meeting poll. I simply click into the hours of the day that I am available on the Calendly calendar which displays all my existing appointments. I can select various features before sending a poll out, such as if respondents can view other respondents' selections. I get notified whenever someone advises their availability on a meeting poll, and Calendly automatically shows me the top three times as more individuals vote on the poll. Although I use the free version, Calendly does not clutter the meeting poll page with spam advertisements that slows down or convolutes the process, which has been the case with other meeting poll platforms. Calendly is perfect for the use case of scheduling group meetings!

Cons:

At this time, since I only use Calendly for meeting polls, I feel that I cannot comment on any cons. For that particular use case, I would highly recommend Calendly. As I get more into other features, I am sure there is always room for improvement.

Dometo
Vice President in US
Education Management, 2–10 Employees
Used the Software for: 1+ year
Reviewer Source

Calendly Makes Time Managment For Busy People Very Easy

5.0 4 months ago

Comments: My overall experience with Calendly was satisfyng. Like I said, I didn't experence any technical difficulties while using the app.

Pros:

What I like the most about Calendly is how easy it is to sync all my appointments with this app. I also love that all this is accessible to me on my phone and I can managage my clients directly on my phone, which makes time management a breeze

Cons:

I actually don't have any complaints about this app at the moment. I havent experienced any difficulties using it so far.

Oksana
HR Consultant in US
Accounting, 2–10 Employees
Used the Software for: 6-12 months
Reviewer Source

Alternatives Considered:

Simplify booking meetings without the endless back-and-forth emails.

5.0 3 months ago

Comments: Calendly is an intuitive scheduling tool that simplifies booking meetings without the endless back-and-forth emails. It has been a fantastic tool for improving productivity and streamlining my scheduling process. Despite a few limitations, it remains one of the best options for hassle-free scheduling.

Pros:

Ease of use and seamless integrations with popular calendar platforms like Google Calendar and Outlook. Setting availability, sharing links, and allowing invitees to pick time slots that work for them makes scheduling effortless. The customizable booking pages and automatic reminders are also great features for keeping meetings organized.

Cons:

Some advanced features, like setting multiple types of availability or customized reminders, are limited to the paid versions.

Stephen
Affiliate Marketing Consultant in US
Marketing & Advertising, Self Employed
Used the Software for: 2+ years
Reviewer Source

Great software tool for freelancers or consultants!

5.0 2 months ago

Comments: This has been a helpful tool to help me schedule meetings with a professional look and feel as I launch my consulting business.

Pros:

I really like the free account with Calendly, I am just getting started consulting and I don't have a large budget for additional software. The Chrome browser is really handy and allows me to share the link quickly and easily.

Cons:

I really enjoy Calendly and can't think of any flaws.

Shella
Marketing Consultant in Canada
Marketing & Advertising, Self Employed
Used the Software for: 2+ years
Reviewer Source

Go-to scheduling app for meetings

5.0 4 months ago

Comments: Overall, this is my go-to app for scheduling because it simplifies the process and removes friction for discovery calls and other types of meetings.

Pros:

Calendly makes it easy for people to schedule a time to meet with you without the back and forth. You can set your availability in advance and people can choose open times. Using this tool not only saves a lot of time, but it also increases the conversions for discovery calls. I like the fact that I can embed it on my website to book calls at any time. You can also avoid surprise meetings by not allowing people to book with too little notice. In all a very convenient solution for booking meetings. I use Calendly with Ninja Forms to get the information I need to prepare for the meeting.

Cons:

Sometimes people tell me they tried to book a call but the app embed did not load in their browser. Another small problem is that the settings are not completely intuitive. When I log in to change my availability or make changes to the types of meetings I am arranging, it sometimes takes me a minute or two to remember how to do it.

Douglas
Master Business And Auto Enhancer, California Electric Sign Contractor in US
Automotive, 2–10 Employees
Used the Software for: 2+ years
Reviewer Source

Effortless Scheduling Made Simple with a Few Limitations

5.0 3 months ago

Comments: Calendly generally provides a smooth and efficient scheduling experience. Setting up availability is straightforward, and once it's configured, the tool effectively automates appointment scheduling without much need for manual coordination. This makes it ideal for managing time across clients or team members, as it eliminates back-and-forth emails by letting others choose from available slots.

Pros:

Pros: Super easy to set up and automates scheduling seamlessly. Integrates well with calendars to prevent double-booking.

Cons:

Customer support is limited for users on lower-tier plans, which may delay assistance for resolving issues or learning about advanced features.

Patricia
Owner in US
Events Services, Self Employed
Used the Software for: 6-12 months
Reviewer Source

Calendly my Lifesaver !! It keeps my business running smoothly!!

5.0 8 months ago

Comments: It has saved my life . I have ADHD and being organized is key for me. I run a small business I need organization and a calendar that works for me ,my clients and my vendors. Plus my personal life as well. All in one place .

Pros:

It is easy to install. Easy to integrate. I love the way it keeps me organized. I know what life is going to look like all the time for my business. In terms of appointments and events. That is critical.

Cons:

I truly don't have anything bad to say!! I am being honest.

Calendly Response

8 months ago

Hi Patricia, we're glad to hear that Calendly's features are helping you manage your time better and integrate with other systems. Thank you for sharing your positive experience!

Casey
HR Generalist in US
Transportation/Trucking/Railroad, 10,000+ Employees
Used the Software for: 2+ years
Reviewer Source

Makes Recruiting Easier

4.0 4 months ago

Comments: Overall, I really enjoy using this product. It has made my recruiting efforts much easier since I no longer have to call every single person to schedule. I can send mass texts or emails with my links, and they can add themselves to my calendar. It is convenient for them and for me.

Pros:

I love how it makes my every day easier as I can send a link out for people to schedule their own interviews on my calendar. It saves me so much time!

Cons:

I don’t like that if you get logged out, it causes issues with your scheduling.

Gladys
Community Program Manager in US
Nonprofit Organization Management, 51–200 Employees
Used the Software for: 2+ years
Reviewer Source

Calendly means never having to ask "when are you free?"

5.0 10 months ago

Comments: I really enjoy using it because I work with a lot of different networks and sometimes just finding time for us to collaborate can be a challenge. Calendly allows us to see each other's availability in real time, schedule accordingly and keeps projects moving. It syncs with your Outlook work accounts, so you can even schedule a meeting with multiple people (i.e. my manager and I with a vendor) and it will review the availability for both of our calendars at once and only offer times we are both free. This has been a game changer.

Pros:

I really like the fact that I've eliminated a bunch of phone tag and comparing schedules and flipping through planners to try to find an open meeting time with someone. I like that someone can just choose a time on my calendar and book it.

Cons:

I don't like that you can't add multiple people to a shared meeting. I would like to use this more with my team of 5.

Calendly Response

8 months ago

Hey there and thanks for your review!👋️ We're happy to hear that Calendly's streamlining scheduling and helping you manage your time more effectively.

Chris
Director of Clinical Operations in US
Hospital & Health Care, 11–50 Employees
Used the Software for: 1+ year
Reviewer Source

Calendly-review

4.0 3 months ago

Comments: Using Calendly feels like having a personal scheduling assistant—it makes setting up meetings super easy without all the email back and forth. You just share your link, and people pick a time that works for them, all based on your availability, so there’s no overlap or double-booking. I also love that it sends reminders automatically, which means fewer last-minute cancellations or no-shows. It’s really helpful for working with people in different time zones too; it adjusts times automatically so you don’t have to figure it out. Overall, it’s a simple and friendly tool that keeps scheduling stress-free and organized.

Pros:

Calendly's simplicity and ability to jump right in after a few minutes to set up stood out to me the most! It streamlines the scheduling process by eliminating the back-and-forth and allowing people to book directly based on availability.

Cons:

While Calendly does offer some more robust scheduling features, sometimes I found it a little difficult to independently set up certain customizations. In addition, some customizations are blocked behind their paid subscription, which can be a significant drawback for those seeking a more personalized experience.

Anonymous reviewer
Financial Services, 501–1,000 Employees
Used the Software for: 2+ years
Reviewer Source

Calendly organizes my appointments , smartly

5.0 3 months ago

Comments: I use Calendly mainly to manage my professional appointments, especially as it relates to clients looking to book me for freelancing gigs.

Pros:

I like that Calendly embeds with my personal calendar , making it impossible for any clash between my personal and professional appointments. I also like the automatic reminders it sends me , minutes before my appointments, ensuring that I don't forget I have an appointment booked. Most importantly to me, I like that anyone can cancel or reschedule scheduled appointments with me on Calendly and state the reason why they are cancelling or rescheduling the appointment, without even needing to reach out to me first. Basically for me, Calendly allows me manage my professional appointments with as little human contact as possible .

Cons:

Nothing that I can think of right now. Calendly brought a whole new level of organization to my professional life.

Antti
freelance trainer in Finland
Education Management, Self Employed
Used the Software for: 2+ years
Reviewer Source

Forget long email exchanges about scheduling a meeting

5.0 5 months ago

Comments: Helps you to forget about your back and forth emails about suitable times for a meeting.

Pros:

Calendly offers a vast amount of functionalities that are essential when you want to easily let others choose time slots for a meeting straight from your calendar(s). One of the best things in Calendly is the fact that you can connect multiple calendars to it – for example I have connected our company calendar, my family calendar and my personal business calendar to it and it still works like a charm and I can be sure that no meeting will take place when I am not available, even without my oversight.

Cons:

Setting up Calendly might be a bit overwhelming process. And you might get fooled a bit at the start (during the free trial period) and think that you will be able to use most of the features in the freemium version as well.

Julia
Julia
Owner in US
Verified LinkedIn User
Online Media, Self Employed
Used the Software for: 1+ year
Reviewer Source

Calendley my friend in the workplace

5.0 4 months ago

Comments: My experience with calendly was great. I was able to schedule different meetings. It automatically sinced and I didn't have conflicting schedules.

Pros:

I love using Calendly. It is so simply and easy to use. It's user friendly and not complicated to use. I love how you can use different applications like Google calendar; outlook, and zoom. You can sinc things automatically.

Cons:

Honestly I can't think of anything, I didn't like about using Calendly. This online tool is a game changer.

Sanchita
Sanchita
Technical support engineer in India
Verified LinkedIn User
Information Technology & Services, 1,001–5,000 Employees
Used the Software for: 1+ year
Reviewer Source

Manage your appointments

5.0 7 months ago

Comments: My experience with Calendly is really remarkable, we can adjust our calendar according to our day and time schedule very easily in any time zone. Really easy to use and work on

Pros:

- Proper week scheduling at one time. - Use of same calendar link as the customer for appointment schedules. - Can change any time, any day according to the need. - Time to time popup before 15 min of meeting invite. - Easily integrate with other software like teams. - Manage and list of all our contact.

Cons:

- History preview of meetings needs to be worked on.

Calendly Response

6 months ago

Hi Sanchita, we're glad to hear that Calendly's features are helping you manage your time better and integrate with other systems. Thank you for sharing your positive experience!