What Is Resource Guru?

Resource Guru is the fast, flexible way to schedule teams and projects. Manage people, equipment, and meeting rooms in one place. Assign work, book time off, and edit schedules in seconds. Track availability in real-time and avoid unrealistic workloads. Keep your team up-to-date with personal dashboards and daily schedule emails. Analyze utilization rates, clients, and projects for more accurate forecasts and budgets. Trusted by companies including NASA and L’Oreal. Try it free for 30 days!

Who Uses Resource Guru?

Project managers, resource managers, team leads and executives with a passion for productivity. Used by everyone from creative agencies to construction companies to schedule resources and projects.

Where can Resource Guru be deployed?

Cloud-based
On-premise

About the vendor

  • Resource Guru
  • Founded in 2011

Resource Guru support

  • Phone Support
  • Chat

Countries available

Australia, Belgium, Brazil, Canada, Czechia and 18 others

Languages

English

Resource Guru pricing

Starting Price:

US$3.00/month
  • Yes, has free trial
  • No free version

Resource Guru does not have a free version but does offer a free trial. Resource Guru paid version starts at US$3.00/month.

Pricing plans get a free trial

About the vendor

  • Resource Guru
  • Founded in 2011

Resource Guru support

  • Phone Support
  • Chat

Countries available

Australia, Belgium, Brazil, Canada, Czechia and 18 others

Languages

English

Resource Guru videos and images

Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need
Resource Guru Software - Run reports on utilization, billable hours, time off, and more
Resource Guru Software - Manage sick days, vacation, and any other types of leave
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams
View 6 more
Resource Guru video
Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need
Resource Guru Software - Run reports on utilization, billable hours, time off, and more
Resource Guru Software - Manage sick days, vacation, and any other types of leave
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams

Features of Resource Guru

  • Absence Management
  • Availability Management
  • Booking Management
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Capacity Management
  • Client Management
  • Collaboration Tools
  • Contractor Management
  • Dashboard
  • Drag & Drop
  • Employee Database
  • Employee Management
  • Employee Profiles
  • Employee Scheduling
  • For Creative Agencies
  • Forecasting
  • Gantt/Timeline View
  • Labor Forecasting
  • Leave Tracking
  • Meeting Management
  • Mobile Access
  • Online Booking
  • Overtime Calculation
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Real-time Scheduling
  • Remote Access/Control
  • Remote Support Software
  • Reporting & Statistics
  • Reporting/Analytics
  • Resource Management
  • Resource Scheduling
  • Scheduling
  • Self Service Portal
  • Sick Leave Tracking
  • Skills Tracking
  • Task Management
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • Time & Attendance
  • Time Off Management
  • Time Off Requests
  • Utilization Reporting
  • Vacation/Leave Tracking
  • Visualization
  • Workflow Management

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Reviews of Resource Guru

Average score

Overall
4.6
Ease of Use
4.7
Customer Service
4.7
Features
4.3
Value for Money
4.5

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1,000
  • >1,001

Find reviews by score

5
66%
4
31%
3
3%
1
0%
Myroslav
Myroslav
Integration Services Manager in Canada
Verified LinkedIn User
Construction, 5,001-10,000 Employees
Used the Software for: 6-12 months
Reviewer Source

Simple and very easy to use resource scheduling\tracking app.

5.0 3 years ago

Comments: Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros:

- Ease of use - Very pleasant UI - Flexibility

Cons:

- Lack of features. The application does the simple scheduling\tracking perfectly though. - Copy\paste of resource tasks was not available at the time

Alternatives Considered: Hub Planner and Float

Reasons for Switching to Resource Guru: The balance of features, ease-of-use, UI and the price.

Kt
Operations Director in Australia
Marketing & Advertising, 11-50 Employees
Used the Software for: 2+ years
Reviewer Source

Great piece of software

5.0 2 weeks ago New

Pros:

Really easy to use and UX friendly. Intuitive functionality and transparent scheduling. Constantly updating and developing functions which is great. Great customer service

Cons:

No negatives to be honest it’s a better piece of resourcing software than I’ve ever used

Verified Reviewer
Business analyst in UK
Verified LinkedIn User
Retail, 51-200 Employees
Used the Software for: 1+ year
Reviewer Source
Source: GetApp

Glorified spreadsheet

1.0 3 years ago

Comments: Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros:

Nothing at all. It has no redeeming qualities.

Cons:

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go. Not worth the hassle even if free.

Karla Stephanie
Floor Manager in Philippines
Cosmetics, 201-500 Employees
Used the Software for: 1+ year
Reviewer Source

Good Knowledge Base

4.0 2 months ago

Comments: I have had a good experience with this so far. Compared to the previous software we've used, this is much better and easier especially for a bigger team.

Pros:

I like how organized this tool can be. For our account, updates are constant and this tool will help us make sure that the team is updated. You can also engage with your team within the card especially if you have any clarifications or questions.

Cons:

Knowledge Base Alerts - this part needs improvement. I wish there is a way to notify the team using the knowledge base alerts that would notify them right away instead of checking the "lightning bolt. Changing it to yellow isn't enough. It would be better if there is a sound made to make sure that the team will know that it is a must if you will receive a knowledge alert.

Andrew
Principal Engineer in UK
Oil & Energy, 51-200 Employees
Used the Software for: 2+ years
Reviewer Source

Does everything we want

5.0 2 weeks ago New

Comments: Very positive

Pros:

A very easy to use and intuitive piece of software. Easy to plan a schedule months in advance and keep on top of near-constant changes that our industry throws at us.

Cons:

We don't use the calendar synch as it caused problems I think because we are still running an older version of Outlook. We are in the process of switching to 365 so will try again.