---
description: Get detailed information about Keycafe and how it can help you meet your business needs. Learn more about Keycafe price, benefits, and disadvantages for businesses in Singapore.
image: https://gdm-localsites-assets-gfprod.imgix.net/images/capterra/og_logo-e5a8c001ed0bd1bb922639230fcea71a.png?auto=format%2Cenhance%2Ccompress
title: Keycafe Pricing, Cost & Reviews - Capterra Singapore 2026
---

Breadcrumb: [Home](/) > [Key Management Software](/directory/31455/key-management/software) > [Keycafe](/software/1056363/keycafe)

# Keycafe

Canonical: https://www.capterra.com.sg/software/1056363/keycafe

Page: 1 / 10\
Next: [Next page](https://www.capterra.com.sg/software/1056363/keycafe?page=2)

> Keycafe provides secure electronic key lockers with real-time access control, activity tracking, and software integrations for property
> 
> Verdict: Rated **4.9/5** by 212 users. Top-rated for **Likelihood to recommend**.

-----

## Overview

### Who Uses Keycafe?

Hotels, Auto Dealerships, Car Rentals, Property Management, Facilities, Fleets, Government, Police, Fire, Education, Trucking, Logistics, Construction

## Quick Stats & Ratings

| Metric | Rating | Detail |
| **Overall** | **4.9/5** | 212 Reviews |
| Ease of Use | 4.9/5 | Based on overall reviews |
| Customer Support | 4.9/5 | Based on overall reviews |
| Value for Money | 4.8/5 | Based on overall reviews |
| Features | 4.8/5 | Based on overall reviews |
| Recommendation percentage | 90% | (9/10 Likelihood to recommend) |

## About the vendor

- **Company**: Keycafe

## Commercial Context

- **Starting Price**: US$59.00
- **Pricing model**: Flat Rate (Free Trial)
- **Pricing Details**: Keycafe's business plans are designed to provide scalable key management solutions for a variety of commercial needs. The Lite plan, at $59/month/location (billed annually), is perfect for small businesses, offices, and facilities, offering basic features for a single location.

For businesses with more complex needs, the Premium plan, at $115/month/location (billed annually), is a popular choice. It caters to short-term rentals, multi-location businesses, and large fleets by providing advanced features like third-party integrations, programmable alerts, and API access.

The top-tier Business Pro plan, at $175/month/location (billed annually), is ideal for large organizations and enterprises. It offers all the features of the Premium plan, plus multi-organization management and advanced workflow capabilities.

All business plans require the purchase of a SmartBox, which starts at $2,750, to securely store and manage keys. These plans provide a comprehensive solution for businesses to streamline their key management, enhance security, and improve operational efficiency.
A 45-day money-back guarantee on your first purchase means you have no risk in testing the system.
- **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile)
- **Supported Languages**: Dutch, English, French, German, Italian, Japanese, Portuguese, Spanish, Traditional Chinese
- **Available Countries**: Albania, Andorra, Anguilla, Antigua & Barbuda, Aruba, Australia, Austria, Bahamas, Barbados, Belgium, Belize, Bermuda, Bosnia & Herzegovina, British Virgin Islands, Bulgaria, Canada, Cayman Islands, Costa Rica, Croatia, Cuba and 68 more

## Features

- Access Controls/Permissions
- Audit Trail
- Key Holder Management
- Master Key Management

## Integrations (17 total)

- Acomo
- Acquia PIM
- AirHost
- Airbnb
- BOUK
- Beds24 Internet booking engine (IBE)
- Booking.com for Business
- Chekin App
- Cloudbeds
- Fleetio
- Hostaway
- Mews
- Microsoft Entra ID
- Rentanium
- Renthub

... and 2 more integrations

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- 24/7 (Live rep)
- Chat

## Category

- [Key Management Software](https://www.capterra.com.sg/directory/31455/key-management/software)

## Alternatives

1. [ManageEngine Key Manager Plus](https://www.capterra.com.sg/software/159539/manageengine-key-manager-plus) — 4.5/5 (2 reviews)
2. [HandyTrac](https://www.capterra.com.sg/software/1082298/HandyTrac) — 4.9/5 (14 reviews)
3. [KeyNest](https://www.capterra.com.sg/software/211672/keynest) — 4.4/5 (11 reviews)
4. [WebTMA](https://www.capterra.com.sg/software/15155/tma) — 4.7/5 (28 reviews)
5. [KeyTrak](https://www.capterra.com.sg/software/178142/keytrak) — 2.0/5 (9 reviews)

## Reviews

### "A Great Solution for Boutique Hotel Operations" — 5.0/5

> **Allison** | *22 September 2026* | Hospitality | Recommendation rating: 10.0/10
> 
> **Pros**: We use Keycafe at our boutique hotel as a backup solution should our primary technology fail, and it has been a great addition to our operation. I’ve now onboarded Keycafe at two properties and have consistently found the platform very intuitive and easy to use.

The flexibility is especially valuable for properties like ours that are not fully staffed 24/7. It gives us another reliable way to provide guests with access while maintaining a smooth experience, even outside of staffed hours.
> 
> **Cons**: One feature I would really like to see is the ability to customize the automated text messages sent to guests when a reservation is created. Currently, we can customize the email communication, but not the SMS messaging. Having the same customization options for both would allow us to better align the communication with our hotel’s tone and guest experience.
> 
> Overall, I’ve had a very positive experience with Keycafe across both properties where I’ve implemented it. The customer support has been excellent, with the team consistently providing prompt, informative, and helpful support whenever we’ve had questions or needed assistance. It has been a dependable partner for our operation, and I would confidently recommend Keycafe to other boutique hotels looking for a practical key management solution.

-----

### "Easy and Secure Key Management — this is already correct and reads well." — 5.0/5

> **May** | *21 August 2026* | Hospitality | Recommendation rating: 10.0/10
> 
> **Pros**: What I liked most about KeyCafe is how convenient and easy it makes key management. It saves time by allowing secure, contactless key exchanges and makes it much easier to coordinate access for guests, cleaners, and team members without needing to meet in person.
> 
> **Cons**: The biggest downside is that the system can sometimes be inconvenient if there are technical issues, connectivity problems, or if a user has trouble accessing the key. It can also take some time for new team members to get familiar with the process.
> 
> Overall, my experience with KeyCafe has been very positive. It has made key management much more convenient, organized, and secure, especially when coordinating access for multiple people. The contactless system saves time and reduces the need for in-person key handoffs. While there can occasionally be technical or access-related issues, the overall convenience and efficiency make KeyCafe a useful tool for managing keys.

-----

### "Keycafe Experience" — 3.0/5

> **Vivian** | *28 April 2026* | Hospital & Health Care | Recommendation rating: 5.0/10
> 
> **Pros**: What I like most about Keycafe is its convenience and ease of use. It simplifies key tracking and improves organization, making day-to-day operations smoother. It has been a helpful tool for keeping our team accountable and efficient.
> 
> **Cons**: Still allows staff to take keys when a reservation has been created, the box door get stuck and does not allow for those with reservations to get the key, without assistance from office staff.
> 
> Overall, my experience with Keycafe has been very good. The platform is user-friendly, reliable, and makes key exchanges simple and secure. It has helped our team stay organized and reduced the risk of lost or untracked keys.

-----

### "Game Changer for our institution" — 5.0/5

> **Chuck** | *14 September 2026* | Education Management | Recommendation rating: 10.0/10
> 
> **Pros**: Keycafe has been a game changer for our School. No more missing keys, confusion over who has what and why. It is simple to use, manage and it integrates with our existing fleet software. Once it was set up it took no time for our employees to learn how to use and it is a welcome addition by everyone. well worth the money and we will hopefully add a second unit for other types of key management soon
> 
> **Cons**: While it is nice and simple, sometimes it is a little too simple. The system does not recognize the actual presence of the key so it relies on accurate input.
> 
> Keycafe has been one of the best fleet management tools we have put into service. Even years later I still get employees that tell me how much they love having it.

-----

### "KeyCafe Experience" — 5.0/5

> **Mark** | *21 August 2026* | Hospitality | Recommendation rating: 10.0/10
> 
> **Pros**: KeyCafe gives us a convenient way to manage property keys without having to coordinate in-person handoffs. We appreciate the visibility it provides into key usage and the ability to manage access for different staff members and service providers.
> 
> **Cons**: One area that could be improved is the user experience around closing the key compartment. Team members can occasionally forget to close it properly, so stronger notifications or reminders would be useful.

-----

Page: 1 / 10\
Next: [Next page](https://www.capterra.com.sg/software/1056363/keycafe?page=2)

## Links

- [View on Capterra](https://www.capterra.com.sg/software/1056363/keycafe)

## This page is available in the following languages

| Locale | URL |
| en | <https://www.capterra.com/p/10014102/Keycafe/> |
| en-AE | <https://www.capterra.ae/software/1056363/keycafe> |
| en-AU | <https://www.capterra.com.au/software/1056363/keycafe> |
| en-CA | <https://www.capterra.ca/software/1056363/keycafe> |
| en-GB | <https://www.capterra.co.uk/software/1056363/keycafe> |
| en-IE | <https://www.capterra.ie/software/1056363/keycafe> |
| en-IL | <https://www.capterra.co.il/software/1056363/keycafe> |
| en-IN | <https://www.capterra.in/software/1056363/keycafe> |
| en-NZ | <https://www.capterra.co.nz/software/1056363/keycafe> |
| en-SG | <https://www.capterra.com.sg/software/1056363/keycafe> |
| en-ZA | <https://www.capterra.co.za/software/1056363/keycafe> |

-----

## Structured Data

<script type="application/ld+json">
  {"@context":"https://schema.org","@graph":[{"name":null,"address":{"@type":"PostalAddress","addressLocality":null,"addressRegion":null,"postalCode":null,"streetAddress":null},"description":"Capterra Singapore helps find the best business software. With software reviews, ratings, infographics, and the most comprehensive list of business software.","email":"info@capterra.com.sg","url":"https://www.capterra.com.sg/","logo":"https://dm-localsites-assets-prod.imgix.net/images/capterra/logo-a9b3b18653bd44e574e5108c22ab4d3c.svg","@type":"Organization","@id":"https://www.capterra.com.sg/#organization","parentOrganization":"G2.com, Inc.","sameAs":["https://twitter.com/capterra","https://www.facebook.com/Capterra/","https://www.linkedin.com/company/capterra","https://www.instagram.com/capterra/","https://www.youtube.com/user/CapterraTV"]},{"name":"Keycafe","description":"Keycafe Key Management System\n\nKeycafe is a cloud-based key management solution built for businesses that need secure, automated, and trackable access to physical keys. Designed for industries such as hospitality, automotive, property management, and service fleets, Keycafe helps teams manage key access at scale without relying on manual processes or outdated systems.\n\nUsing Keycafe’s smart key lockers, businesses can store keys in individually secured bins with built-in cameras and Wi-Fi connectivity. Administrators can control and monitor access in real time through a web-based dashboard or mobile app. Set role-based permissions, create time-restricted access, and issue one-time-use codes for visiting staff or contractors.\n\nAll key activity is logged with timestamps and user IDs, giving managers complete oversight and audit trails. Keycafe also integrates with popular property management software (PMS), fleet management tools, and CRMs to fit seamlessly into your existing workflows.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductScreenshot/6f11bf4c-7ea0-4601-a50f-ad1f0feeeeeb.jpeg","url":"https://www.capterra.com.sg/software/1056363/keycafe","@type":"SoftwareApplication","@id":"https://www.capterra.com.sg/software/1056363/keycafe#software","publisher":{"@id":"https://www.capterra.com.sg/#organization"},"applicationCategory":"BusinessApplication","aggregateRating":{"@type":"AggregateRating","bestRating":5,"ratingCount":212,"ratingValue":4.9},"offers":{"price":"59","@type":"Offer","priceCurrency":"USD"},"operatingSystem":"Cloud, Apple, Windows, Android, Platform ios, Platform ipad"},{"@type":"FAQPage","@id":"https://www.capterra.com.sg/software/1056363/keycafe#faqs","mainEntity":[{"name":"What Is Keycafe?","@type":"Question","acceptedAnswer":{"text":"Keycafe Key Management SystemKeycafe is a cloud-based key management solution built for businesses that need secure, automated, and trackable access to physical keys. Designed for industries such as hospitality, automotive, property management, and service fleets, Keycafe helps teams manage key access at scale without relying on manual processes or outdated systems.Using Keycafe’s smart key lockers, businesses can store keys in individually secured bins with built-in cameras and Wi-Fi connectivity. Administrators can control and monitor access in real time through a web-based dashboard or mobile app. Set role-based permissions, create time-restricted access, and issue one-time-use codes for visiting staff or contractors.All key activity is logged with timestamps and user IDs, giving managers complete oversight and audit trails. Keycafe also integrates with popular property management software (PMS), fleet management tools, and CRMs to fit seamlessly into your existing workflows.","@type":"Answer"}},{"name":"Who Uses Keycafe?","@type":"Question","acceptedAnswer":{"text":"Hotels, Auto Dealerships, Car Rentals, Property Management, Facilities, Fleets, Government, Police, Fire, Education, Trucking, Logistics, Construction","@type":"Answer"}}]},{"@type":"BreadcrumbList","@id":"https://www.capterra.com.sg/software/1056363/keycafe#breadcrumblist","itemListElement":[{"name":"Home","position":1,"item":"/","@type":"ListItem"},{"name":"Key Management Software","position":2,"item":"/directory/31455/key-management/software","@type":"ListItem"},{"name":"Keycafe","position":3,"item":"/software/1056363/keycafe","@type":"ListItem"}]}]}
</script>