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choose better software
About Trello
A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way.
Trello is extremely intuitive, fast, and beautiful. It has some of the best UI I have ever had the pleasure of using.
The task management system is bad and when the project gets to an operational phase, the performance of the team suffers.
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Filter reviews (23,216)
Intuitive & effective tool to stay on track with all your projects
Comments: Have used Trello for years in different jobs as well as for personal projects. It's a lovely tool and it really helps me stay focused and get things done.
Pros:
I love how intuitive it is and how well it integrates with all the other tools we are using.
Cons:
Having to add images as attachments before being able to add them in a comment seems a bit repetitive. But it's a small thing, all in all it's a great product.
Alternatives Considered:
I would give it ten stars if I could!
Comments: I love using Trello to organise ideas, and this is so easy to do. You can have a different board for each project or topic, then different lists within a board, then different cards within a list. You can colour-code the cards, and have either a title on them, then open them to add/view content, or you can create "smart cards" by adding a link, which will then show a preview of that link's target. You can add checklists to cards, and you can use a calendar system to schedule tasks or events. Honestly? It's the best free tool I've come across for organisation. I would give it ten stars if I could.
Pros:
Such a generous amount you can do with it on the free plan. I love the whole experience - the boards, the cards, how easy it is to move things around, plus the calendar function takes it to a whole new level. No matter what you need to organise, Trello is your new secret weapon!
Cons:
Honestly? Can't think of anything I don't like about it. I've been using it for years and it's just fantastic.
Good for simple work flows
Comments: In my experience, Trello is a quick and simple way to manage tasks and projects for a remote team. I've used it mostly for managing content creation and approval as well as small SEO tasks and found it effective.
Pros:
I do appreciate Trello's simplicity: it's easy to onboard new users and teach them the basics so you can hit the ground running. I've found it most helpful for managing the content creation and approval process.
Cons:
The customer service is slow—at one stage we waited a week for a ticket to be addressed and the response wasn't helpful.
Alternatives Considered:
It's simple, easy to use and 'good enough' for most things
Comments: Great for project management for small teams
Pros:
The basic kanban-style board fits most projects and situations. The card-layout makes it very well-organized and all of my team-members quickly got the hang of it.
Cons:
To acces the most useful functions (power-ups) you need to upgrade. You don't have a lot of options for team-member roles or permissions. They can basically do everything within your board and that makes it messy sometimes. The design is a bit dated and not very aesthetic, it doesn't have that professional look some other task management software does have.
Alternatives Considered:
Trello can organize every aspect of your life!
Comments: I've used it for my social media posting management, short story and essay writing, daily tasks, blog management, Home remodeling scheduling, and more.
Pros:
The flexibility of Trello allows me to be as creative as I am in my business. The templates availble have helped me exliminate startup time for my projects. I've found many templates that perfectly fit what I want to do. Also, the way the app starts up and operates, I'm immediately into my working environment.
Cons:
The calendaring functions need some work. I'd like to be able to sync with my Apple Reminders and other built in iOS apps.
Trello is awesome! Made my life super easy!
Comments: It’s been great, easy to use and navigate
Pros:
Easy to use. Good ticketing system. So many apps that can be linked. Works well with Microsoft forms to create tickets.
Cons:
It doesn’t have integrated forms system that other people can fill in to assign tasks. No way to delete the tickets once created.
Trello is an adaptable and simple-to-use project management application.
Comments:
It guarantees that my colleagues are always up to date on the most recent developments.
By facilitating direct communication using task cards, it eliminates the need for additional communication tools.
Pros:
New team members need little training to utilize it and understand it easily. Organization and task management are made easier by its Drag-and-Drop functionality.
Cons:
Gantt charts, sophisticated reporting, and resource management are examples of sophisticated project management features that are absent from it.
Easy to deploy solution to manage tasks and projects
Comments: Great tool to make boards and collaborate with team
Pros:
Super easy to setup and collaborate with the team
Cons:
Time tracking feature is missing , reports generated are limited when compared to the competition.
Trello lives up the hype!
Comments: Trello is an amazing product that definitely lives up to the hype. Managing multiple workstreams is a breeze, especially in terms of recurring tasks (daily, weekly, bimonthly, etc.) The platform has an incredible array of features that take a bit to learn and figure out.
Pros:
Lives up to its value proposition, great value for money, greatly simplifies managing multiple projects, allows creation of recurring tasks to ensure nothing is forgotten
Cons:
Lots of amazing features but takes a bit to learn how to use them all and then teach others
Trello Helps Me Stay Organized
Comments: I like being able to organize my projects the same way I would organize post-its on a board as well as being able to categorize each note.
Pros:
I like Trello because it helps me keep multiple projects organized. It also matches the way I organize projects in written form.
Cons:
I wish there were a way to establish team user permissions so I can track which team members have access to which editing features.
Alternatives Considered:
Amazing software!
Comments: Excellent. Most people I know who have started using this software, myself included, quickly find that it is very useful in improving productivity and reducing stress. After using it for work I liked it so much that I now use it regularly in my personal life as well.
Pros:
The learning curve is very small. The visual style is super helpful in managing projects. The amount of added features is vast and growing all the time. It feels very lightweight and easy/quick to navigate across multiple platforms and devices.
Cons:
Would like to have swim lanes be an option. The recently updated reminder feature is nice, but I would like fully-customizable reminder options. Would be great to have a feature where if you mark a task as complete it can automatically be moved to a "Completed" column.
Alternatives Considered:
Great Way to keep track of projects in a virtual team
Comments: Like any tool, the crux of the matter is wether you can get your team to adopt it and use it, rather than just keep plowing along with email. But my experience has been that the visual way that you can get a lot of information represented with one glance and the flexibility of how you do this, combined with the notifications (email, computer, mobile apps) makes it far superior to email and my team has realized this.
Pros:
This visual way this represents information and the flexibility in how this information is represented on the 'board' and within each 'card' makes this an invaluable tool for our virtual team. I like most that this software gives you a visual representation of your work. You can see at a glance where things are at. We use it for client projects with multiple milestones to see where we are in each of the cases. The "cards" let you add all types of information in a facebook like feed: documents, photos and scans, notes, you can have discussions here. You can also add deadlines to a card, which will remind you at the set time on your desktop or phone. (apps for all major platforms are available). Notifications also get sent to your email if you so desire. I also really like that once you have written a checklist, and you create a new card you can easily use the former checklist as a template for the new card. This means we can make our SOP's into checklists and maintain these so all people who work on a project use the same standardized measurements of the progress on a project.
Cons:
The way usernames are created seems a bit random. For example my colleage, lets call him "Frank Michaels" gets a username assigned that looks like this @frankmich2453 - when I want to address him (tag him) in a conversation to ensure he gets an altert that this is something he needs to look at, this weird, random username gets used. Its not really an issue with functionality as much as aestetics and defintely not a deal breaker.
Alternatives Considered:
Best task manager
Comments: So far is free, so it also has the best relationship price/quality you can find.
Pros:
By far this is the easiest to use task manager in the market. It is very intuitive and easy to use without missing functionality. I've used for several projects big and small and never failed me.
Cons:
The only drawback I see is that after you create a task you must go back to add information, this is something that should be done in one step instead of two. It has less features than JIRA, but most JIRA features are of not use for me, so I can't complain for this, but if you are looking for a JIRA drop-in replacement, this is not the software you are looking for.
Alternatives Considered:
Trello is Perfect for a Single User Who Likes Kanban
Comments: I've been using Trello since 2015 (it's almost 2021) and I plan to continue using it every day. I have dropped it occasionally for other project management tools (JIRA, Asana--both because of clients) but I came back because I need something very simple for my client work. I wake up every day and pop open my calendar and Trello to see what's on the agenda. I also check it in between almost every work session or meeting. I move cards around as they get done or re-prioritized and try to focus only on the tasks I need do each day. My work output is measured on the outcomes I get for my clients and how much I can accelerate their learning while working together. I just need a tool to get out of the way of my work and Trello does that really well. Highly recommend for a single consultant or freelancer. I can see this working well for small teams that work in semi-formal sprints and need to collaborate too.
Pros:
Simplicity. Trello uses a very simple hierarchy to organize tasks. You can have 1+ boards and each board can have vertical lists that contain your cards. I use it to organize my tasks into these lists: "To Do Today", "To Do This Week", "Done", "Backlog", and "Blocked". With very little maintenance throughout the week and then at the beginning of every week, I can easily see the roadmap for the week. Major plus is the addition of labels. I only work with 3 - 6 clients at one time. Instead of having several boards and having to click through each one to manage tasks, I have them on the same board and tagged with different colored labels. Since I will have 10 - 20 tasks in a week, this makes it easy to see that all my client projects are making progress. All in all, I need simple task management across a few projects and this is better than other software that I use for that. I actively use Asana on a specific project and have used JIRA extensively but I still prefer this for my consulting work. Lastly, getting one free power up on the free plan is nice. I use the recurring tasks power up and have 5-10 recurring tasks (monthly for payroll, weekly for recurring meetings).
Cons:
The search function and the reporting are the weak points. In particular, the search function makes it very hard to find information. I think if you have a robust team or use your project management tool as a way to look back at past solutions, you may find this lacking. I keep most of my notes in G Docs because of this so this isn't an issue very often. I probably run into this 1-2x/month. Reporting isn't part of Trello from what I can tell. I don't need super robust reporting but I did start using a process where it would be nice to get an export. I ended up upgrading to the basic paid plan to do that but I didn't find it useful enough to continue paying for. Related, you only get one free power up. I think this is acceptable amount since...it's free. But I rarely look into the other power ups since I know I need the recurring one. I did see that they have a Trello Gold plan for $5/month which gives you 3 power ups. That seems worth it as a single user (although I won't revisit needing to upgrade until I revisit my processes at the turn of the year).
Alternatives Considered:
Always a Trello user
Comments: I use Trello to manage website creation (and content development) and social media and email marketing projects for my engineering, construction, photography, and podcast clients. Trello functions as my idea board, offering a place where I can prioritize and develop ideas within given timeframes.
Pros:
I have been using Trello now for 4-5 years and could not be more impressed with its ease of use. Team structuring, shared projects, priorities and timelines are extremely easy to create and administrate. Everything is drop and drag and the pin-board feel is intuitive and clean. As someone who collaborates with a wide variety of creative business owners, and who has done a LOT of sampling of productivity software and apps, I can say without a doubt that Trello will always be my go-to for project management.
Cons:
There's nothing that I don't like about Trello. There are just things about the program that I don't yet use. The next step is to add a true time and resource cost management integration. I didn't really need that when I was working with only a couple of clients. Now that my client base has grown, my need for cost management as an add-on will be a priority in 2021.
Alternatives Considered:
The Daily Task Tracking App
Comments: A great task management tool - without a doubt, the best free coordination App for the modern project manager.
Pros:
The ease of adding a task/card to a board and quickly labelling it with a specific colour/code. This makes organising your tasks as easy as adding a note and choosing a colour! Having multiple boards means this sort of organisational structure can continue without losing a task.
Cons:
The limited card mobility functions on the mobile App and the lack of automation features for sorting columns of tasks by label.
Alternatives Considered:
Bring Discipline into your Business!
Comments: I love Trello, it's an amazing product. I can use Trello for my personal goals and business goals with great and nice tasks management. This product has been helping my for 2 years to plan and execute my goals. Thank you for this wonderful product!
Pros:
Trello has a great user interface and is useful for project management. I easy can plan several projects, pin tasks, track the progress of work, manage the team's work, and meet my deadlines in a very easy way.
Cons:
I don't feel like missing any feature or tool while using Trello, but I love to see new features in Trello soon.
Alternatives Considered:
A great asset for our group
Comments: For simple checklists and projects it's been great. And now that the automations are all set up, and I have to commend the trailer support team for helping us we really appreciate it, everything runs perfectly. It's easy to adjust once you remember how to work the automations, and easy to change any of the individual checklists. We probably still only use a small percentage of what the program can do. It's probably even better than I know!
Pros:
One of the best things about Trello is also one of the most complex things and that is the automations. Once you have all the automation set up, it's a beautiful thing, however setting them up is an absolute drag. Like I say though, once it's done, it is seamless. I love it. Otherwise the software is extremely easy to use, the checklists are easy to make, the workflow is easy to follow and it's so easy for different people to know what their tasks are and easy for them to complete them and Mark them done. Very happy that we gave Trello a try. For most users the free version is probably enough so it's great value also!
Cons:
Everything is great except setting up those automations. It's just so complicated. Maybe for someone very advanced in computers it would be easy, however I can't even imagine it. I'm a fairly advanced user however this was very difficult.
Alternatives Considered:
Smart Project Management via Trello.
Comments:
I have an amazing experience while designing the workspaces, creating boards and onboarding users on the platform.
The sign up process is also very easy.
The features are very beneficial in terms of scheduling and tracking activities.
We can have a number of portfolios created and viewed as cards on the Trello dashboards.
The overall user experience and interface is amazing and is meant for scaling businesses.
I have benefitted a lot from using Trello for projects related to Content Marketing, Retail Management, Sales and Retention
Pros:
• Simple and user-friendly onboarding • Having different sections within cards for adding information and comments. • Quick access to cards by using search bar • Drag and drop cards • Convenient for viewing all activities on the board • Email and desktop notifications • Mention in card feature • Integration to other third-party apps • User Last seen stats
Cons:
The export feature is not handy in Trello. It could have been better if a simple export feature could be made available for users to obtain stats such as average resolution time and no. of cards with zero activity.
My Life is Beginning to Revolve Around Trello
Comments: Trello helps me plan both personal and business tasks, using a single account. I use it mainly for a simple "to do", "doing", "done" project boards. Additional panels that I have used include a duty roster that stayed mostly static and was moved from user to user depending on Because it's free I get to use it with little worry of being locked out. When I was first introduced to the concept of the kanban board I looked around for alternatives to Trello. Eventually, I returned to Trello because I found it to be the better option. If my work paid more I'd definitely upgrade to the premium tier and enable at least a few of the features I'm currently locked out of!
Pros:
Trello is free to use for basic functionality. Integration with third-party applications like Slack greatly improves the experience with Trello You can use Trello for both organising both business and personal tasks ( On separate boards, of course. ) The free tier of Trello allows teams to collaborate on boards. It also allows boards to be set to public, a useful feature when working on a local community project or open source project where there are stakeholders who want to see progress other than the team members. Trello sometimes upgrades your account to the premium level whenever you invite a large number of users. That's a great incentive to get people to use software that they will likely enjoy using. It's an excellent tool when team members are in a distributed work environment, as team members can collaborate without needing to see each other.
Cons:
Project web pages sometimes give an ambiguous error message when you try to open them while logged out. I would like to automate some tasks. For example, if there is a card that moves between two panels daily at certain times of the day, I'd like to have it just notify that the due time has been reached, and for me to just approve the reset, instead of open Trello and go and manually reset the card. It's hard to describe exactly what I mean without a visual aid.
Can't live without it!
Comments: As a Virtual Assistant, I work with variety different types of businesses and business owners - Trello is customization to everyone's needs. I keep my clients organizes, Trello keeps me organizes. It is 100% customization, which is so important to me. It is the EASIEST organizational tool I have been able to find. It is the external hard drive for my brain, my filing cabinet, my to-do list, notebook and client communicator. It can do it ALL. I tried several systems to keep my business and my clients businesses organized. After I found and learned Trello, I migrated everything over. I utilize it to organize social media designs and posts, track progress on projects, give and receive approvals for documents, track passwords, website URLs, referal codes/links. Personally I organize my rental properties information and history, keep track of my family's medical history, calendars, gift ideas, book recommendations, to-do lists and more. My spouse and I use it to communicate and track long term goals and projects. I utilize it in my volunteer work as well. Keeping notes on individuals, their strengths, contact information, projects they have or are working on. Upcoming events, budgets and ideas for future activities. Trello is my digital purse and my brain's external hard drive!
Pros:
It can do it ALL. It is SO customizable. I LOVE being able to copy/paste images into a card and attaching documents. This is a HUGE bonus compared to other programs. It's free version is robust and makes it simple on-board my clients to use it without myself or them paying additional software fees (Although typically they have become hooked and upgrade) The app is as strong as the desk top version. I love not losing functionality when I'm on the go.
Cons:
There is a learning curve. You have to give yourself time to understand how it works and create a system that flows with your needs. There are SO many ways to use Trello, that at first glance, it can seem like there are too many options, but give it time, watch a few tutorials, or download some templates and you'll be on your way!
Trello - Organize your tasks for better life
Comments:
I have been using it for personal purposes. I just found the app and decide to try it. Because of our energetic and dynamic days, there is a strong need to stay focused and organized, I think that app is very good for doing this. It helps you stay organized, always know what exactly you need to do at the moment, schedule your time and stay healthy mind because you do not need to remember all the things in your head and you can focus on your daily tasks.
I pretty recommend this app for every purpose. I think everyone can find himself or herself here because it can save a lot of time, nerves and not finished on-time job.
I think it is a very powerful and useful 2019s app for better everyday life.
Pros:
This software has multiple features to like. Some of them are: 1. It helps you to organize all your tasks - from your home needs, vacations, what to buy for eating, to your business needs and office tasks. 2. You can share your projects with your family, team or friends - For example, you will no longer forget to say to your partner what to do instead of you at home - just share your common tasks and everything is ready. 3. You can easily create categories - like TO DO, IN PROGRESS, IDEAS and whatever you like. With this feature you always will see exactly what you want - for example you will always see only what you need to do and nothing else unnecessary. 4. You can add to your tasks images, due dates, attachments. You can share a task with specific people only. You can create checklists which I think are very powerful for one task because you just check everything you have done. 5. There are different design templates that help you organize different tasks for different spheres of life - like Home tasks, Business tasks, Study tasks. 6. The design is super pretty and eye-catching and for me, it is a pleasure to work with that kind of beautiful app. 7. You can synchronize your projects and tasks between your devices - PCs, laptops, phones, and tablets. I think this is useful because let's say you can write down all your tasks for the week on the PC on Sunday and then just check them on your phone throughout the entire week.
Cons:
Till my using, I didn't find any inconvenience working with the app. I think that the app is very intuitive, easy to use and powerful for all your needs. Of course, if you need it for strong purposes, you need to pay a bit for it, but I think the pricing is very good for all the powerful features the app supports.
I have been using Trello for project management for the past two years. I've found it to be helpful!
Comments: Trello allows our team to keep all the relevant files for each project in one place. As a writer, I can attach reference photos for what I would like the designer to make. I can also post links to similar content. It also acts as a workflow space that is easy to follow because of its visual nature. We move cards from left to right as the project is moving through each stage of development. This makes it easy to check in on any given project.
Pros:
Trello's strength lies in the ability to attach all relevant files to a project in one easy to find location. I love that I can easily drag and drop photos onto the card. I like the process that my company uses of moving cards from left to right through different lists, because it allows me to see how quickly my coworkers are finishing a given task. I also appreciate the newly updated notifications tab because it allows you to see the edit history of a card without opening it completely. I also like that you can mark some notifications as read and leave others unread. I would love to see them take this even further by allowing users to write a comment on the card from the notifications tab, without having to open the card. The search function is a lifesaver. With hundreds of cards on our collaborative board, it can be very difficult to find one that is weeks or months old. I use the search function to find cards all day long!
Cons:
Sometimes it can feel bit clunky. For instance, I don't like how clicking anywhere on the card closes the description field and gives you the message of "Unsaved edits have been made". It should just automatically save when you click off of the text box. This happens to me regularly and is a continual source of frustration and waste of time. Moving cards using drag and drop often fails and leaves cards where they started. Because of this glitch, I usually use the dropdown list on the card to move it instead. But it would be nice if the drag and drop was more reliable.
Wonderfully Simple Project Management
Comments: This program has been instrumental to my personal and professional organization. It is simple to set up and use, and offers functionality that is needed in any project, large or small. Since it is a free program, the value for the money is outstanding and honestly could be something they could charge for.
Pros:
Trello is a great T-card system that is easy to configure to your needs for any project. You can create custom cards, checklists, add links, attachments, due dates, and assign tasks to others, all for free. Some smaller projects may require just one or two cards, and some large projects require an entire new board with multiple team members. Either way, Trello is a tool that can handle it all. I've started using it for a team of interns in order to have an overview of what they are all working on. It gives me the ability to assign them projects and due dates, give them attachments and information that they may need, and they can flag a project for me to review, even giving me a notification when it is ready. This also teaches them to keep their work organized and maintain clear communication with their peers as well as their supervision. I've use it for personal use as well, for everything from car maintenance to grad school assignments to grocery lists. Truly a wonderful platform for the everyday task to the multi-faceted program management. You can even change the theme to one of hundreds of custom colors or photos to keep your board from having that dull "professional" look that many other programs use.
Cons:
Trello's basic value for the money is great, because it's free! There is, however, a paid upgraded version which allows some additional functionality, which honestly I have not used very much at all. The free version includes all of the functionality that is needed for the majority of projects, so the paid version may not be a necessary use of funds for those who think they need the upgraded version to have better access.
Trello is a Lifesaver!
Comments: In HR, our processes are extensive. With multiple people touching the same onboarding, termination, promotion, driver qualification, FMLA case, workers' compensation case, etc., Trello has become a critical part of our daily lives as it allows us to stay organized and see, in real time, who completed which tasks, and when. We essentially use our Trello checklists like "cheat sheets" for many of our processes.
Pros:
The cards, templates, and checklists are definitely my favorite features in Trello. Our team can stay organized and see, in real-time, which tasks are outstanding and which user they are assigned to. We can also organize different card types into categories. Our dashboard shows us, at a glance, what projects we're working on. For example, if we have a new hire, they will have their own Trello checklist with a set of steps that apply to all new hires. If a step doesn't apply to them, we can delete it without affecting the main template card, which includes all possible steps for a new hire.
Cons:
There are only two things I can think of that would make Trello even better. (1) The ability to add line breaks to steps would make them easier to read. (2) The ability to make mass edits to multiple cards at once (i.e., verbiage updates for a step) would save me a lot of time.
