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A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way.
Learn more about Trello
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. And with over 100+ integrations with other key tools like Google Drive,
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Slack, Jira and more, Trello is a living, breathing project hub of cross-team collaboration no matter where your work needs to happen. Trello brings joy to teamwork by making it transparent and easily shareable across boards and teams.
Learn more about Trello
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- Drag & Drop
- Document Management
- Encryption
- Collaboration Tools
A large file delivery service for advertising & marketing agencies, digital media producers, and creative studios
Learn more about Digital Pigeon
A large file delivery service for advertising & marketing agencies, digital media producers, and creative studios. Never miss a deadline with our incredibly fast and reliable service for sending and
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receiving massive files.
We use enterprise-grade Amazon servers to make sure your files are secure and delivered incredibly quickly. We have primary file servers in four continents and edge servers in over 50 major cities around the world.
Proud to be ISO-27001 certified.
Learn more about Digital Pigeon
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- Document Management
- Encryption
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Sync.com is a secure Dropbox replacement trusted by over 700,000 businesses and individuals worldwide.
Learn more about Sync.com
Sync.com is a secure Dropbox replacement trusted by over 700,000 businesses and individuals worldwide. Sync makes it easy for your business to share and collaborate securely in the cloud. With
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zero-knowledge encryption built-in, your files are always safe, secure and private with Sync. Sync's secure cloud storage meets virtually all data privacy rules and regulations in the USA, Canada and the European Union, including HIPAA, PIPEDA and EU-safeguards. Get started with 5 GB free today!
Learn more about Sync.com
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Branded File Sharing & Digital Asset Management & in one integrated, secure and cost-effective solution. Unlimited users in all plans!
Learn more about Filecamp
Filecamp is a cloud-based File Sharing solution that helps companies organize and share their digital media such as images, videos, and brand guidelines.
Unlimited users in all plans, each user
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configured with their own set of user-, admin-, and folder permissions.
Unique custom branding options will make sure your file-sharing solution matches your brand guide.
More than 1500 brands from all over the world trust Filecamp with their digital assets and brand guidelines.
Learn more about Filecamp
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- Access Controls/Permissions
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- Encryption
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OnBoard board intelligence platform simplifies complex board processes to make board meetings more effective. Start a free trial now!
Learn more about OnBoard
Board meetings should be informed, effective, and uncomplicated.
The OnBoard board intelligence platform transforms complicated processes so boards can focus on what matters: Realizing their vision
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for the organization. Experience a board portal that makes decision-making easier with a system of record for directors, executives, and administrators and intuitive data and analytics on any device, in any place, at any time.
Ready to start using OnBoard? Contact us for a free 30-day trial.
Learn more about OnBoard
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- Encryption
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Wimi is the most user-friendly and comprehensive project management tool for SMBs.
Learn more about Wimi
Wimi is a project management tool that helps you stay organized and make teamwork more efficient. Wimi goes beyond typical PM software by enabling teams to track everything they're working on. With
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messaging channels, files & drive, tasks, calendars and video conferencing, Wimi lets your entire team collaborate effortlessly and work smarter on projects. Thanks to Wimi refined access-right management, you can also bring your clients on board and share specific data with them.
Learn more about Wimi
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- Document Management
- Encryption
- Collaboration Tools
The ShareVault virtual data room makes it easy for you to securely share confidential documents with third parties.
Learn more about ShareVault
The ShareVault virtual data room makes it easy for you to securely share confidential documents with third parties. Backed by the experience of billions of dollars in deal transactions, ShareVault is
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the preferred virtual data room for M&A, Asset Sales, Fundraising, Licensing/Partnering, and Board Collaboration. Thousands of large, medium and small companies, VCs, investment bankers, law firms and accountants rely on ShareVault's simple and secure platform for streamlined due diligence.
Learn more about ShareVault
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- Encryption
- Collaboration Tools
Sysax Multi Server is file transfer server software. It enables the secure exchange of files between individuals and organizations.
Learn more about Sysax Multi Server
Sysax Multi Server is file transfer server software. It enables the secure exchange of files between individuals and organizations over the internet. Files can be received from others or made
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available for download privately. Capabilities include:
* Multiple file transfer methods including support for SFTP, FTPS, and HTTPS.
* Multiple authentication options including standalone accounts and public key authentication
* Secure and reliable with FIPS 140-2, HIPAA, and PCI-DSS compliance
Learn more about Sysax Multi Server
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- Encryption
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Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place.
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place. Flexible storage options with data loss prevention features are
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available. Using Google AI, this solution can identify important files, even before a user starts a search. Google Drive can recognize content, collaborators, and other file elements that may be relevant to each user. Additionally, teams can organize files in dedicated shared drives for easy and secure access.
Learn more about Google Drive
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Slack is your Digital HQ.
Welcome to the command center of your workday.
Slack is your Digital HQ.
Welcome to the command center of your workday. Discover a more flexible way to work with all your people, apps and partners in one space. Slack connects people with each
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other and with their tools and data. Equip teams to be their most efficient and productive—to save time, increase ROI and open up all kinds of opportunities. Slack isn’t just a tool for sending messages. It’s a place where work flows between all your teams, tools, customers and partners.
Learn more about Slack
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- Encryption
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Share folders and invite both co-workers and specific users outside your company with easy to use file permissions. Start a free trial!
Share folders and invite both co-workers and specific users outside your company with easy to use file permissions. Dropbox Business is a digital workplace trusted by over 300,000 business teams
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worldwide and over 50% of the Fortune 500 for its industry leading file sync, collaboration, and extensive administration and security features that scale as teams grow.
Learn more about Dropbox Business
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- Encryption
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Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location.
Google Workspace provides flexible storage options so you will always have enough space for your files. Store any and every file. Access files any time, anywhere from your desktop and mobile devices.
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Use shared drives to store your team’s work in secure, easy-to-manage shared spaces. Any files added to shared drives are owned collectively by the team, so everyone stays up to date.
Learn more about Google Workspace
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- Encryption
- Collaboration Tools
An integrated suite of applications include email, calendar and address book that are accessed via the Internet 24/7.
Microsoft 365 - formerly known as Office 365 - is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions
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that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located.
Learn more about Microsoft 365
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- Access Controls/Permissions
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- Document Management
- Encryption
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Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collabo
Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collaborate, and share files. Administrators can set up a private or
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public site for authorized users, who can then create online folders to store their documents. Businesses can share sensitive data without revealing proprietary information by allowing only authorized people to access the folder. Users can also access and edit documents within the same collaborative environment to increase efficiency. The Microsoft 365 interactive scanning app lets users scan and convert paper to searchable PDFs directly from their device.
Learn more about OneDrive
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- Encryption
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Easily share files with both internal teams and external partners, while securing sensitive content and protecting IP.
Easily share files with both internal teams and external partners, while securing sensitive content and protecting IP. Watermark confidential files or set granular permissions so only the right
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people can view, download, or edit content.
Learn more about Box
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- Access Controls/Permissions
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- Document Management
- Encryption
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Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard editing.
Learn more about Microsoft SharePoint
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- Access Controls/Permissions
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- Encryption
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On monday.com is a platform where teams share files and communicate in context on everything from simple tasks to complex portfolios.
monday.com Work OS is a collaborative platform that allows teams to share and discuss files in the context of their projects. Because monday.com integrates with G-Suite, Microsoft, and Adobe Creative
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Cloud, you can easily keep track of all of your team's work in one centralized location. Then set up customized automations to alert team members when changes are made to streamline your feedback process. The smart way to manage a team, monday.com is your answer to effortless efficiency.
Learn more about monday.com
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- Access Controls/Permissions
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- Encryption
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Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work.
Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of
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its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.
*2018 Awards: Named a Leader in Enterprise Collaborative Work Management by Forrester Research, Selected to Deloittes Fast 500 List, Recognized for Technology Innovation & Vision by 451 Research
Learn more about Smartsheet
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- Encryption
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File transfer solution with elegant backgrounds and customizable emails that can store 100GB and transfer 20GB of data.
File transfer solution with elegant backgrounds and customizable emails that can store 100GB and transfer 20GB of data.
Learn more about WeTransfer
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- Access Controls/Permissions
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- Document Management
- Encryption
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Wrike is an enterprise project management software with prebuilt templates, time tracking, Gantt charts, Kanban boards, and more.
Wrike is an award-winning project management software trusted by 20,000+ companies worldwide. Create a streamlined digital workplace using custom request forms, Kanban boards, Gantt charts, time
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tracking, real-time updates, version control, and performance reports, all in one place. Integrate Wrike with 400+ applications including Google Drive, Dropbox, and Microsoft OneDrive to automate your everyday processes. Customize workflows and reduce the need for emails, meetings, and more.
Learn more about Wrike
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- Access Controls/Permissions
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- Encryption
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Ridiculously simple screen sharing tool for meetings on the fly. Get everybody on the same page, when they're not in the same room!
join.me is the fastest and easiest way to connect and collaborate. Anyone can share ideas instantly with screen sharing, audio, video, whiteboard and chat. join.me is a personalized meeting experience
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where users can personalize participant bubbles, URLs, backgrounds and more!
Learn more about Join.Me
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- Access Controls/Permissions
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- Encryption
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Workplace connects everyone in an organization using familiar Facebook features like chat, video calling, posts and groups.
Workplace connects everyone in an organization using familiar Facebook features like Chat, video calling, posts and Groups. It integrates with the business tools you already use and provides a
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simple, secure and more productive way for people to share knowledge, work together and build connected communities.
Learn more about Workplace from Meta
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- Access Controls/Permissions
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- Encryption
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Built-in file-sharing solution that's available on all Apple devices. All files, photos, notes, and messages are stored in one place.
Built-in file-sharing solution that's available on all Apple devices. All files, photos, notes, and messages are stored in one place. Access all files across multiple devices using iCloud Drive and
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secure data with automatic back-ups.
Learn more about iCloud
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- Access Controls/Permissions
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- Document Management
- Encryption
- Collaboration Tools
The #1 online collaborative whiteboard platform where teams get work done.
Miro is #1 collaborative whiteboard platform for teams of any size, trusted by over 30 million users worldwide. Say goodbye to endless email chains with weighty attachments. Store, upload and share
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media files: documents, images, photos, and videos. Map all the visual information on one board!
Learn more about Miro
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- Encryption
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Reach new levels of efficiency in your department by using Rubex to automate routine processes, protect sensitive data and more.
Empower your team to work more efficiently with eFileCabinet. Our cloud-based document management solution gives you access to your important documents from anywhere—protected with encrypted,
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bank-level security that makes maintaining compliance easy. Experience the power of document management like never before with innovative features like:
Advanced full-text search
Automated workflows
Form-fill
eSignature
Secure sharing
Learn more about eFileCabinet
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- Encryption
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Revolutionize internal communications by bringing together all employees inside a private and secure enterprise social network.
Revolutionize internal communications by bringing together all employees inside a private and secure enterprise social network. Connect with people across your organization to make better decisions,
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faster. Allows all employees to know whats happening day to day as well as build on the work of others. Employees will be able to create groups relevant to work and other interests, along with keeping documents or photos in context while still discussing things online.
Learn more about Yammer
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- Access Controls/Permissions
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- Document Management
- Encryption
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Bitrix24 is #1 free team file sharing for 12 people. From 5GB to unlimited (yes, unlimited) storage.
Bitrix24 is a free file sharing and document management platform used by 8 million companies. You can also deploy Bitrix24 on premise, install it on your own server and alter source code, if
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necessary. Regardless if you choose free or paid editions, cloud or self hosted, you get the same set of features ¿ desktop apps for PC and Mac, mobile apps for iOS and Android, online and offline editing, document management with flexible access rights and more.
Learn more about Bitrix24
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- Encryption
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Dotloop is the only complete real estate transaction management software that enables brokers, agents and teams to closes deal faster.
On average, every month, over 150 real estate brokerages and teams switch to dotloop's transaction management software. Currently supporting more than 10,000 brokerages and teams across the U.S. and
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Canada, dotloop touches more than 50% of all U.S. real estate transactions and has earned a near-perfect 98% Retention Rate. Not to mention a top-rated mobile app - 4.8/5 stars with over 46,000 reviews.
Learn more about dotloop
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- Access Controls/Permissions
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- Encryption
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IDrive protects all your PCs, Macs, mobile devices and servers into one cloud backup account.
IDrive Online Backup is a backup solution that allows users to backup an unlimited number of devices into one account, including PCs, Macs, mobile devices, and servers. Offers plans for personal use,
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business, and enterprise.
IDrive® e2 is an S3 compatible, scalable cloud-object storage platform with no ingress/egress fees and no extra fee for downloading data. It supports storing data in the cloud, off-site disaster recovery, and long term storage, and more.
Learn more about IDrive
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- Encryption
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Self-hosted secure file exchange and collaboration technology combining easy cross-platform interfaces with ultimate control over data.
Nextcloud Hub is the most popular self-hosted file sync & content collaboration platform. Nextcloud combines the convenience and ease of use of public clouds with the security, privacy & control
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business needs.
Our 100% open source self-hosted solution quickly deploys & integrates deep in existing storage and user directories, delivering easy collaboration on the go to your users. It is extensible with over 200 first and third party apps from our ecosystem.
Learn more about Nextcloud
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- Encryption
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RingCentral Video is an integrated video conferencing, screen sharing, and messaging for teams big and small. No downloads required.
RingCentral Video is a modern online meetings experience powered by the market-leading RingCentral unified communications platform. It combines high-quality video, audio, screen sharing, and team
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messaging into a collaborative online meeting hub that sparks conversations and fuels ideas anytime, anywhere, on any device.
Learn more about RingCentral Video
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- Encryption
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The secure file sharing and storage solution built for business. Featuring state-of-the-art, compliance-supporting security.
Take productivity to the next level with ShareFile. Securely send, share, get feedback, approvals and even e-signatures on any file, fast. Business-class file sharing meets real-time collaboration to
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accelerate productivity with automated workflows you customize and control. Give real-time feedback, request approvals, co-edit—even get legally binding e-signatures seamlessly—on any device. Plus, with real-time tracking, you always know exactly where things stand. Using SSAE 16 Type II certified
Learn more about Citrix ShareFile
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- Encryption
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Flock is a team communication tool that helps you get work done, only faster! Web conferencing, instant messaging, file sharing and mor
Steamline team communication with Flock! Email less and get more work done. From instant messaging and file sharing, to integrating with your favorite external apps like Google, MailChimp, Dropbox,
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Jira, Trello and more - organize all your work streams with Flock. Flock is a powerful work tool that comes loaded with built-in features like Shared To-Dos, Reminders, Notes, Polls and more! Start for FREE
Learn more about Flock
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- Encryption
- Collaboration Tools
Hightail lets you send large files securely, making sharing content easy for both you and your recipients.
Share and transfer large files, up to 25GB each, to anyone easily with Hightail. Features such as encryption, access code setting, recipient verification and expiration date configuration keeps your
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files secure, while notifications ensure your files have been delivered. You can also collect files from guests with our Uplink add-on, a personalized URL for others to transfer files to you without needing an account. Hightail is the simple file sharing solution for both you and your recipients.
Learn more about Hightail
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- Encryption
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The easiest way to share files, manage projects and communicate with each other. All from a central, secure online workspace.
Glasscubes simplifies group collaboration in a user-friendly environment that's quick to implement. Quickly create secure online workspaces that make it easy to work with anyone, from anywhere. Find
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out how smart teams use online workspaces to work better together and get the job done. Trusted by UK government and high-performing businesses - big and small.
Learn more about Glasscubes
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- Encryption
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FileCloud is a hyper-secure, content collaboration platform (CCP) enabling powerful file sharing and compliance for millions of users.
FileCloud is a hyper-secure, content collaboration platform (CCP) that specializes in compliance, governance, data leak protection, workflow automation, and digital rights management. With public,
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private, and hybrid cloud solutions for file sharing, sync, and mobile access, FileCloud supports millions of users around the world, including top Global 1000 enterprises, educational and government institutions, and managed service providers. For more information, visit www.filecloud.com.
Learn more about FileCloud
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Trusted by professionals to securely share large volumes of sensitive documents for due diligence, compliance and litigation.
More deals, diligence and compliance gets done in Firmex data rooms. With 20,000+ new rooms opened a year, thousands of businesses manage highly sensitive projects and processes with Firmex. Our
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robust and secure data rooms, along with our industry-leading customer service, give you control over your critical documents. Firmexs flexible pricing is unique in the market with an unlimited data room subscription or per-use transaction pricing. SOC 2, GDPR, HIPAA compliant. SSO, API and Redaction.
Learn more about Firmex Virtual Data Room
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- Access Controls/Permissions
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- Document Management
- Encryption
- Collaboration Tools
CloudApp enables instant business communication through shareable videos, gifs, and screenshots
CloudApp is the premier provider of visual communication for the workplace. This high growth video solution creates a collaborative space for capturing instantly shareable videos, GIFs, and screenshot
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s. a near 5-star business user rating from G2, Trust Radius, and Gartner Peer Insights Using its combination of screen recording, screenshot tool, and GIF maker tools and with its integrations with workflow tools Zendesk, Asana, Microsoft, Adobe, Drift, and others it is uniquely positioned as an in
Learn more about CloudApp
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- Access Controls/Permissions
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- Encryption
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Metadata-driven document management platform that enables you to easily organize and manage all of your documents and information.
M-Files is a global leader in information management. The M-Files metadata-driven document management platform enables knowledge workers to instantly find the right information in any context,
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automate business processes, and enforce information control. This provides businesses with a competitive advantage and substantial ROI as they deliver better customer experiences and higher-quality work with lower risk.
Learn more about M-Files
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- Access Controls/Permissions
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- Document Management
- Encryption
- Collaboration Tools
An online file management system that lets you create, store, organize, collaborate and share files securely.
Zoho Docs is an online file storage and management software. Save all your images, videos, files and documents & access them across all devices from anywhere and at anytime. Sync your offline files
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to the cloud using Zoho Docs Sync. Your data is kept secured and encrypted during transit. Share files, collaborate with your team, manage access permissions, assign tasks and get work done without hassle. You can also preview over 160 different file types without having to download them.
Learn more about Zoho Docs
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- Access Controls/Permissions
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- Document Management
- Encryption
- Collaboration Tools
Bynder’s digital asset management platform helps you conquer the chaos of proliferating content. Unite. Create. Thrive.
Bynder goes far beyond managing digital assets. Our digital asset management platform enables teams to conquer the chaos of proliferating content, touchpoints, and relationships in order to thrive.
W
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ith powerful and intuitive solutions that embrace the way people want to work, and a richly integrated ecosystem, we are the brand ally that unifies and transforms the creation and sharing of assets, inspiring teams, delighting customers, and elevating businesses.
Learn more about Bynder
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- Encryption
- Collaboration Tools
Web-based storage solution with secure data transfer and iron-clad encryption that keeps your documents safe.
pCloud Business - Secure Cloud Storage Solution for All company sizes
- One place to store, sync and collaborate on your business files with your colleagues
- pCloud Business - 1 TB per each user
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in the Business account
- pCloud Business Pro - Unlimited storage for you and your team
- Share your business documents securely with colleagues, partners and clients
- Easy to use tools designed to help you control and optimize your workflow
You can try pCloud Business - Free for 30 days
Learn more about pCloud Business
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- Access Controls/Permissions
- Search/Filter
- Drag & Drop
- Document Management
- Encryption
- Collaboration Tools
MangoApps is a modern intranet platform that helps you create a unified employee experience and keep everyone on the same page.
MangoApps is an intranet platform that gives you all the tools you need to create a unified employee experience and keep all your people on the same page, from wherever they are. Our modern,
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user-friendly intranet serves as a centralized hub where your employees can find all of their tools and updates in a single, customized dashboard. This approach promotes alignment, efficiency, and community, and enables everyone to find the files, colleagues, and information they need without any roadblocks.
Learn more about MangoApps
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- Access Controls/Permissions
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- Drag & Drop
- Document Management
- Encryption
- Collaboration Tools
Team collaboration app with free storage, unlimited messages and users.
Share and keep all your files in one place - a free Pumble workspace. Share any type of files - audio, video, documents, images, screenshots - and go back to them whenever you or a new coworker needs
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them. Anyone in a conversation where a file was added can open the file, share it to another conversation, or download it to their device. Visit the Pumble help center to learn more about file sharing & storage, and explore all Pumble features.
Learn more about Pumble
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- Access Controls/Permissions
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- Drag & Drop
- Document Management
- Encryption
- Collaboration Tools
GoAnywhere MFT is an enterprise-ready managed file transfer solution that allows you to simplify, encrypt and automate file transfers.
GoAnywhere MFT is an award-winning managed file transfer software which secures, automates and logs all file transfer activity using a centralized enterprise-level approach. This solution can save
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you time & money, improve security and help meet compliance requirements. **Winner of 2017 Cybersecurity Excellence Award for Secure File Transfer**
Learn more about GoAnywhere MFT
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- Access Controls/Permissions
- Search/Filter
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- Document Management
- Encryption
- Collaboration Tools
Tresorit is the end-to-end encrypted file sync and sharing solution which safeguards confidential information by design.
Tresorit is an end-to-end encrypted file sync and sharing solution designed to safeguard sensitive content. Unlike other public cloud vendors, Tresorit has no access to user files, which ensures
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maximum confidentiality.
- Files are protected from the moment you upload them to the cloud, until they reach the intended recipient.
- Tresorit provides a digital workspace where your highly sensitive documents remain safe.
- Manage and oversee all users and their data with powerful control options.
Learn more about Tresorit
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- Access Controls/Permissions
- Search/Filter
- Drag & Drop
- Document Management
- Encryption
- Collaboration Tools
CapLinked has become one of the leading Virtual Data Room platforms available today. Easy to use with clear, fair, transparent pricing.
CapLinked is an industry leading Virtual Data Room and Document Management solution. Financial services and corporate development professionals rely on CapLinked to help them close deals faster.
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Experience the flexibility of being able to access information securely from anywhere on any platform or device in addition to having a full API complete with private keys for developers. Get started with the best tool for due diligence and confidential file sharing in minutes with a free trial!
Learn more about CapLinked
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- Access Controls/Permissions
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- Drag & Drop
- Document Management
- Encryption
- Collaboration Tools
SmartVault makes it easy to collect, manage, & share documents with a single, integrated document management & client portal solution.
SmartVault delivers all the benefits of a cloud drive, but with best-in-class security and productivity features you need to run your business. Create a custom branded client portal for compliant,
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secure file sharing. Plus get features built for business, including selective sharing, group security management, custom templates, & audit reporting. With the SmartVault Toolbar, you can attach, view and manage documents right from apps like QuickBooks Online, Xero, and FreshBooks.
Learn more about SmartVault
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- Access Controls/Permissions
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- Document Management
- Encryption
- Collaboration Tools
Cloud-based file sharing solution that helps users collaborate remotely with screen capturing, note taking, URL shortening & more.
Take a screenshot or drop a file. Share it via email, IM, Twitter, Facebook, whatever. Share the stuff you're working on with clients and colleagues in seconds. Collaborate faster, smarter, and
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better with Droplr.
Also available in native applications for Mac, Windows and iPhone.
Learn more about Droplr
Features
- Access Controls/Permissions
- Search/Filter
- Drag & Drop
- Document Management
- Encryption
- Collaboration Tools
eXo enables organizations to solve critical business challenges with a secure Enterprise File Sharing and Content Management features.
eXo Platform provides secure Enterprise File Sharing and Content Management features.
eXo Platform¿s file sharing capabilities allow users to exchange different types of content using the built-in
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chat application, mentions and document libraries.
eXo Platform allows organizations to move beyond a traditional intranet to a digital workplace that brings people and resources together to solve critical business challenges and build a strong corporate culture.
Learn more about eXo Platform
Features
- Access Controls/Permissions
- Search/Filter
- Drag & Drop
- Document Management
- Encryption
- Collaboration Tools
File Sharing Software Buyers Guide
Table of Contents
What is file sharing software?
File sharing software is a tool designed to store and distribute digital files across an organizational network or over the internet. These tools help users can stay in touch with other stakeholders by exchanging relevant data and files.
The benefits of file sharing software
- Reduced costs: File sharing software eliminates the need to use physical files/forms and hardware (such as flash drives) to retain and share information, thus reducing overhead expenses associated with maintaining the infrastructure required to store and distribute hard copies.
- Increased data integrity: File sharing software provides security for sensitive data, making data less prone to manipulation and corruption. Users can set permissions on the files they share; Recipients can download, view, share, or edit files only if allowed by the established permission settings.
- Collaboration: File sharing software enables fast collaboration as files can be shared with just a few clicks.
- Real-time visibility: Keeps users updated on file status through notifications whenever a file is uploaded, downloaded, or edited.
Typical features of file sharing software
- Collaboration: Users can work together on projects by communicating and sharing information about specific files within the system.
- Document management: Collect, store, and share all documents in a central platform.
- Access controls/permissions: Establish levels of authorization for specific files/folders.
- Encryption: Mask data using built-in algorithms to enhance protection.
- Real-time synchronization: Updates such as changes or edits to files/folders are visible to all users in real time.
Considerations when purchasing file sharing software
- Security and confidentiality: With a growing number of online solutions, data security is becoming a large concern for businesses of all sizes. When evaluating file sharing software, be sure to carefully review each tool’s security offerings (including permission controls, encryption, administrative control over external users, data retrieval, and login auditing).
- Integration capabilities: While file sharing software serves as the de facto medium for distributing files among relevant internal and external stakeholders, it’s not the final destination where your files will be processed/utilized. To facilitate seamless data flow between your business’ systems (e.g., CRM or ERP software), ask software vendors about integration capabilities.
Relevant file sharing software trend
- File exchange is getting faster: With increased use of mobile applications and web apps, users can exchange files faster than ever. Cloud-optimized routing technology uses virtual routers and network measuring agents that avoid high-traffic areas while uploading, downloading, and sharing files.
- Data containerization is keeping business data safe on personal devices: “Bring your own device” (BYOD) is becoming more and more common in the workplace, highlighting the importance of keeping work files separate from other data on employees’ personal devices. With data containerization, corporate data is encrypted in the form of virtual objects called containers, which protect the data from unauthorized access. This process can be completed using unique PINs, geo-fencing, and IP-fencing.
