17 years helping Singaporean businesses
choose better software

File Sharing Software

Use file sharing software to access your files from anywhere on any device. Securely share data across your company and with external partners.

Capterra offers objective, independent research and verified user reviews. We may earn a referral fee when you visit a vendor through our links. Learn more

Related Categories

Show local products

634 results

Sync.com

Sync.com is a secure Dropbox replacement trusted by over 1.2 million businesses and individuals worldwide. Learn more about Sync.com

Sync.com is a secure Dropbox replacement trusted by over 2 million businesses and individuals worldwide. Sync makes it easy for your business to share and collaborate securely in the cloud. Get started with 5 GB free today! Learn more about Sync.com ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Filecamp

Branded File Sharing & Digital Asset Management & in one integrated, secure and cost-effective solution. Unlimited users in all plans! Learn more about Filecamp

Filecamp is a cloud-based File Sharing solution that helps companies organize and share their digital media such as images, videos, and brand guidelines. Unlimited users in all plans, each user configured with their own set of user-, admin-, and folder permissions. Unique custom branding options will make sure your file-sharing solution matches your brand guide. More than 1500 brands from all over the world trust Filecamp with their digital assets and brand guidelines. Learn more about Filecamp ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Google Drive

Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place.

Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place. Flexible storage options with data loss prevention features are available. Using Google AI, this solution can identify important files, even before a user starts a search. Google Drive can recognize content, collaborators, and other file elements that may be relevant to each user. Additionally, teams can organize files in dedicated shared drives for easy and secure access. Learn more about Google Drive ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Slack

Conversations & collaboration in one place

Work more efficiently with internal and external stakeholders in topic-based channels designed to drive transparency and alignment. Support asynch communication with nuance through clips which are 5 minute audio or video messages, and get your team together quickly in a spontaneous connection and collaboration instance with Huddles. Additionally, teams and individuals can use Slack Canvas, a persistent surface across all conversations where notes, links, images and videos can be curated and accessed. Learn more about Slack ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Trello

A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way.

From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. And with over 100+ integrations with other key tools like Google Drive, Slack, Jira and more, Trello is a living, breathing project hub of cross-team collaboration no matter where your work needs to happen. Trello brings joy to teamwork by making it transparent and easily shareable across boards and teams. Learn more about Trello ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Dropbox Business

Share folders and invite both co-workers and specific users outside your company with easy to use file permissions. Start a free trial!

Share folders and invite both co-workers and specific users outside your company with easy to use file permissions. Dropbox Business is a digital workplace trusted by over 300,000 business teams worldwide and over 50% of the Fortune 500 for its industry leading file sync, collaboration, and extensive administration and security features that scale as teams grow. Learn more about Dropbox Business ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Google Workspace

Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location.

Google Workspace provides flexible storage options so you will always have enough space for your files. Store any and every file. Access files any time, anywhere from your desktop and mobile devices. Use shared drives to store your team’s work in secure, easy-to-manage shared spaces. Any files added to shared drives are owned collectively by the team, so everyone stays up to date. Learn more about Google Workspace ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Microsoft 365

An integrated suite of applications include email, calendar and address book that are accessed via the Internet 24/7.

Microsoft 365 - formerly known as Office 365 - is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located. Learn more about Microsoft 365 ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Asana

Asana organizes and manages work across teams at scale.

Asana is a product management tool that helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join more than 135,000 paying organizations and millions of teams across 190 countries who use Asana to get more done. Get started in minutes to try Asana. Learn more about Asana ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

OneDrive

Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collabo

Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collaborate, and share files. Administrators can set up a private or public site for authorized users, who can then create online folders to store their documents. Businesses can share sensitive data without revealing proprietary information by allowing only authorized people to access the folder. Users can also access and edit documents within the same collaborative environment to increase efficiency. The Microsoft 365 interactive scanning app lets users scan and convert paper to searchable PDFs directly from their device. Learn more about OneDrive ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Box

Easily share files with both internal teams and external partners, while securing sensitive content and protecting IP.

Easily share files with both internal teams and external partners, while securing sensitive content and protecting IP. Watermark confidential files or set granular permissions so only the right people can view, download, or edit content. Learn more about Box ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Microsoft SharePoint

Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard

Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard editing. Learn more about Microsoft SharePoint

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

monday.com

On monday.com is a platform where teams share files and communicate in context on everything from simple tasks to complex portfolios.

monday.com Work OS is a collaborative platform that allows teams to share and discuss files in the context of their projects. Because monday.com integrates with G-Suite, Microsoft, and Adobe Creative Cloud, you can easily keep track of all of your team's work in one centralized location. Then set up customized automations to alert team members when changes are made to streamline your feedback process. The smart way to manage a team, monday.com is your answer to effortless efficiency. Learn more about monday.com ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Smartsheet

Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work.

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time Gantt charts and dashboards, and work automation features. *2018 Awards: Named a Leader in Enterprise Collaborative Work Management by Forrester Research, Selected to Deloittes Fast 500 List, Recognized for Technology Innovation & Vision by 451 Research Learn more about Smartsheet ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

WeTransfer

File transfer solution with elegant backgrounds and customizable emails that can store 100GB and transfer 20GB of data.

WeTransfer is a file transfer software that enables users to send large files and photos up to 2GB for free. The software facilitates simple file sharing to transfer documents, presentations, designs, videos, and other files between devices and with collaborators through email or link sharing. Users can upgrade to a paid subscription for extra features such as custom branding, password protection, and increased storage. Learn more about WeTransfer ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Procore

Procore construction management software handles construction projects, resources, people, and financials from planning to closeout.

Procore construction software manages your construction projects, resources and financials from planning to closeout. The platform connects every project contributor to solutions built specifically for the industry for the owner, the general contractor and the specialty contractor. The ability to communicate across teams makes it easier to work together by establishing a single source of truth. This is how Procore gives your team easy access to everything they need to know to get the job done. Learn more about Procore ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Wrike

Wrike is an enterprise project management software with prebuilt templates, time tracking, Gantt charts, Kanban boards, and more.

Wrike is an award-winning project management software trusted by 20,000+ companies worldwide. Create a streamlined digital workplace using custom request forms, Kanban boards, Gantt charts, time tracking, real-time updates, version control, and performance reports, all in one place. Integrate Wrike with 400+ applications including Google Drive, Dropbox, and Microsoft OneDrive to automate your everyday processes. Customize workflows and reduce the need for emails, meetings, and more. Learn more about Wrike ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

iCloud

Built-in file-sharing solution that's available on all Apple devices. All files, photos, notes, and messages are stored in one place.

Built-in file-sharing solution that's available on all Apple devices. All files, photos, notes, and messages are stored in one place. Access all files across multiple devices using iCloud Drive and secure data with automatic back-ups. Learn more about iCloud ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Miro

The #1 online collaborative whiteboard platform where teams get work done.

Miro is #1 collaborative whiteboard platform for teams of any size. Say goodbye to endless email chains with weighty attachments. Store, upload and share media files: documents, images, photos, and videos. Map all the visual information on one board! Learn more about Miro ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Workplace from Meta

Workplace connects everyone in an organization using familiar Facebook features like chat, video calling, posts and groups.

Workplace connects everyone in an organization using familiar Facebook features like Chat, video calling, posts and Groups. It integrates with the business tools you already use and provides a simple, secure and more productive way for people to share knowledge, work together and build connected communities. Learn more about Workplace from Meta ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

IDrive

IDrive protects all your PCs, Macs, mobile devices and servers into one cloud backup account.

IDrive Online Backup is a backup solution that allows users to backup an unlimited number of devices into one account, including PCs, Macs, mobile devices, and servers. Offers plans for personal use, business, and enterprise. IDrive® e2 is an S3 compatible, scalable cloud-object storage platform with no ingress/egress fees and no extra fee for downloading data. IDrive Cloud-to-Cloud Backup - enabling users to backup and restore all of their Microsoft Office 365 and Google Workspace data. Learn more about IDrive ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

OnBoard

Trusted by 6000+ organizations, OnBoard offers agenda building-collaboration, assessments, secure messaging, voting, analytics, & more.

OnBoard is an industry-leading board management software that simplifies and secures board meetings, enhancing governance and director engagement. <p>OnBoard consistently ranks higher than its peers as per G2 Crowd's quarterly reports for Board Management category. OnBoard’s intuitive design and robust security measures make it the preferred choice for effective and efficient board management. <p>Trusted by over 6000+ organizations worldwide, OnBoard offers features like agenda building and collaboration, shared annotation, board assessments, secure messaging, voting & approvals, D&O questionnaires, meeting analytics, minutes builder, skills tracking, and video conferencing integration.</p></p> Learn more about OnBoard ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Revver

Revver helps you organize and automate all of your document-dependent work, putting your documents to work for you.

Revver is a solution designed to put your documents to work for you. Revver helps you digitize, organize, find, and secure your documents while also giving you the tools to effectively collaborate on document work and automate document-centric tasks. Revver’s award-winning platform transforms document-dependent work from a burdensome task to a powerful source of growth and positive impact for mid-market organizations across all industries. Learn more about Revver ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Bitrix24

Bitrix24 is #1 free team file sharing for unlimited users. From 5GB to unlimited (yes, unlimited) storage.

Bitrix24 is a free file sharing and document management platform used by 12 million companies. You can also deploy Bitrix24 on premise, install it on your own server and alter source code, if necessary. Regardless if you choose free or paid editions, cloud or self hosted, you get the same set of features — desktop apps for PC and Mac, mobile apps for iOS and Android, online and offline editing, document management with flexible access rights and more. Learn more about Bitrix24 ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

Microsoft Viva Engage

Revolutionize internal communications by bringing together all employees inside a private and secure enterprise social network.

Revolutionize internal communications by bringing together all employees inside a private and secure enterprise social network. Connect with people across your organization to make better decisions, faster. Allows all employees to know whats happening day to day as well as build on the work of others. Employees will be able to create groups relevant to work and other interests, along with keeping documents or photos in context while still discussing things online. Learn more about Microsoft Viva Engage ... Read more

Features

User Management
Document Storage
Access Controls/Permissions
Real Time Synchronization
Version Control
Mobile Access
Content Management
Encryption
Alerts/Notifications
Drag & Drop
Search/Filter

1
2
3
…
26
>

File Sharing Software Buyers Guide

Table of Contents

File sharing software is a tool designed to store and distribute digital files across an organizational network or over the internet. These tools help users can stay in touch with other stakeholders by exchanging relevant data and files.

Reduced costs: File sharing software eliminates the need to use physical files/forms and hardware (such as flash drives) to retain and share information, thus reducing overhead expenses associated with maintaining the infrastructure required to store and distribute hard copies.
Increased data integrity: File sharing software provides security for sensitive data, making data less prone to manipulation and corruption. Users can set permissions on the files they share; Recipients can download, view, share, or edit files only if allowed by the established permission settings.
Collaboration: File sharing software enables fast collaboration as files can be shared with just a few clicks.
Real-time visibility: Keeps users updated on file status through notifications whenever a file is uploaded, downloaded, or edited.

Collaboration: Users can work together on projects by communicating and sharing information about specific files within the system.
Document management: Collect, store, and share all documents in a central platform.
Access controls/permissions: Establish levels of authorization for specific files/folders.
Encryption: Mask data using built-in algorithms to enhance protection.
Real-time synchronization: Updates such as changes or edits to files/folders are visible to all users in real time.

Security and confidentiality: With a growing number of online solutions, data security is becoming a large concern for businesses of all sizes. When evaluating file sharing software, be sure to carefully review each tool’s security offerings (including permission controls, encryption, administrative control over external users, data retrieval, and login auditing).
Integration capabilities: While file sharing software serves as the de facto medium for distributing files among relevant internal and external stakeholders, it’s not the final destination where your files will be processed/utilized. To facilitate seamless data flow between your business’ systems (e.g., CRM or ERP software), ask software vendors about integration capabilities.

File exchange is getting faster: With increased use of mobile applications and web apps, users can exchange files faster than ever. Cloud-optimized routing technology uses virtual routers and network measuring agents that avoid high-traffic areas while uploading, downloading, and sharing files.
Data containerization is keeping business data safe on personal devices: “Bring your own device” (BYOD) is becoming more and more common in the workplace, highlighting the importance of keeping work files separate from other data on employees’ personal devices. With data containerization, corporate data is encrypted in the form of virtual objects called containers, which protect the data from unauthorized access. This process can be completed using unique PINs, geo-fencing, and IP-fencing.