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Collaboration Software

Collaboration software enables the sharing of information by providing an online or intranet-based environment for virtual teamwork. These applications allow for greater efficiency in managing document libraries and versions, projects in progress, report editing, threaded discussions, calendar sharing, knowledge base search, workflow and task management. Collaboration solutions often feature integration for a variety of real-time communications tools including: video or voice conferencing, email and instant messaging. Collaboration software is related to Project Management software and Web Conferencing software.

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Confluence helps your team stay on the same page by making it easier to collaborate across your whole organization. Learn more about Confluence
Confluence is the collaboration tool of your dreams. Confluence enables you to work with your teams in real time, tag stakeholders when and where their attention is needed, share information across teams, and much more. Confluence helps your team stay on the same page by keeping all information in one place. Learn more about Confluence

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Slack is your productivity platform. Welcome to the command center of your workday.
Slack is your productivity platform. Welcome to the command center of your workday. Discover a more flexible way to work with all your people, apps and partners in one space. Slack connects people with each other and with their tools and data. Equip teams to be their most efficient and productive—to save time, increase ROI and open up all kinds of opportunities. Slack isn’t just a tool for sending messages. It’s a place where work flows between all your teams, tools, customers and partners. Learn more about Slack

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way.
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. And with over 100+ integrations with other key tools like Google Drive, Slack, Jira and more, Trello is a living, breathing project hub of cross-team collaboration no matter where your work needs to happen. Trello brings joy to teamwork by making it transparent and easily shareable across boards and teams. Learn more about Trello

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Share a document. Collaborate and comment. Securely store files. Dropbox Business has everything you need for your digital workspace.
Share a document. Collaborate and comment. Securely store files. Dropbox Business has everything you need for your digital workspace. Dropbox Business is trusted and used by over 300,000 business teams worldwide and over 50% of the Fortune 500 for its industry leading file sync, collaboration, and extensive administration and security features that scale as teams grow. Learn more about Dropbox Business

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location.
Google Workspace business solutions seamlessly integrate everything that you and your team need to get anything done, all-in-one place, including professional @yourcompany email. Whether it’s a video call with a client, chat room with your supplier or shared drive with partners, stay connected with everyone who is important to your business. Learn more about Google Workspace

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Basecamp is a team collaboration system designed to be straightforward, easy for teams to adopt, and perfect for team managers.
The Basecamp Way of working is used by thousands of teams that like to get work done without distractions and inefficiencies. Basecamp is opinionated about how work should flow, making it easy for teams to adopt and perfect for managers who want to get everyone in sync. Basecamp includes all tools that teams may need to collaborate, including file sharing, messages, chat, to-dos, and Card Table. Don't just take our word for it - see what people are saying, and give it a try with a free trial. Learn more about Basecamp

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
With 15+ years in the agile space, Jira offers teams the top tools and best practices to provide the right foundation for growth.
Jira is the #1 software development tool used by agile teams. Teams of 2 to 20,000 rely on Jira to manage every stage of their workflow, from planning to shipping and releasing. With native roadmaps, teams can ladder up their work to track the big picture. Jira's no-code automation engine allows teams to save time and increase power by automating any task or process with a few clicks. And with a free edition, teams up to ten users can leverage all the power of Jira at no cost, forever. Learn more about Jira

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Zoom Meetings are easy, reliable, and secure, providing HD video, audio, and content sharing across a multitude of systems.
Zoom Meetings are easy, reliable, and secure, providing HD video, audio, and content sharing across everything from your mobile and desktop devices to telephones and conference room systems. Special features include cloud and local recording with transcripts and multi-user annotation capabilities via screen share. Easy access with one click, chat across platforms and share files all with encrypted, compliant settings for extra security. Learn more about Zoom

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
An integrated suite of applications include email, calendar and address book that are accessed via the Internet 24/7.
Microsoft 365 - formerly known as Office 365 - is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located. Learn more about Microsoft 365

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Asana is the easiest way to organize and manage all of your team's work. See why 11,000+ customers give Asana 4.5 out of 5 stars.
Asana is a collaboration tool that helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join more than 135,000 paying organizations and millions of teams across 190 countries who use Asana to get more done. Get started in minutes to try Asana. Learn more about Asana

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collabo
Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collaborate, and share files. Administrators can set up a private or public site for authorized users, who can then create online folders to store their documents. Businesses can share sensitive data without revealing proprietary information by allowing only authorized people to access the folder. Users can also access and edit documents within the same collaborative environment to increase efficiency. The Microsoft 365 interactive scanning app lets users scan and convert paper to searchable PDFs directly from their device. Learn more about OneDrive

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Fast, easy and reliable online meeting software trusted by millions of people everyday for real-time virtual communication.
An industry leader in online video conferencing for companies around the world, GoTo Meeting now comes as part of GoTo Connect, the all-in-one communications software built for SMBs. Get a fast, easy and reliable professional solution that enables customers to meet face to face, connect with colleagues through in-meeting chat or conference calling, and screenshare their presentations, all with the click of a button. The Meeting solution from GoTo Connect pairs productivity with flexibility. Learn more about GoTo Meeting

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
TeamViewer's all-in-one approach ensures that you have everything you need for both effective communication and collaborative working.
TeamViewer's multi-faceted functionality makes it the ideal all-in-one business collaboration solution for working on joint projects remotely, whether you are working from home or cooperating with colleagues elsewhere. In addition to the online conferencing features, allowing you to jump on video calls with ease, you can use TeamViewer Chat to discuss important topics on the fly, without having to sift through complex email threads. Learn more about TeamViewer

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Cloud-based application developed for business communications that helps manage chat, meet, file sharing, and more.
Microsoft Teams is a group chat solution for teams who want a shared workspace and messaging service. Microsoft Teams replaces Skype for Business as the chat-based communication service of choice for Microsoft 365 team collaboration. It's available on iOS, Android and Windows 10 operating systems. Microsoft Teams is an enterprise-grade messaging application that is a collaboration hub for teams. Create new teams to manage projects, and use Microsoft Teams to send messages, make calls and video conference with coworkers. Get real-time updates to keep everyone on task throughout the day. Learn more about Microsoft Teams

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Bring your teams work together, and unify your workflow. Create, collaborate, and store information all in one place.
Evernote Business brings your teams work together. Create documents, collaborate on projects, and store information all in one place. Teammates can access, edit, upload, and share notes and files from any device--even if theyre offline. Cut through the noise, and quickly find the information you need with powerful search capabilities and integrations with tools you already use. Unify your workflow with Evernote Business. Learn more about Evernote Teams

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, inclusive and intelligent experience.
Messaging that powers collaboration. Anytime, anywhere. -Collaborate beyond meetings, internally and externally -Connect with teams before, during, and after meetings, in spaces organized around your work. -Collaborate with anyone, inside or outside your organization—all from the same space. -Collaborate across applications -Co-edit documents and use many of your favorite apps—all without leaving Webex. Learn more about Webex

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Zoho CRM empowers organizations with a complete customer relationship lifecycle management solution.
Zoho CRM empowers organizations with a complete customer relationship lifecycle management solution for managing organization-wide Sales, Marketing, Customer Support & Service and Inventory Management in a single business system! Learn more about Zoho CRM

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Power secure collaboration from anywhere with a central workspace to edit, review, and assign tasks.
Power secure collaboration from anywhere with a central place to edit, review, and assign tasks. Keep work moving with built-in integrations with popular apps like Zoom, Slack, Google Workspace, and Microsoft 365. Learn more about Box

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard editing. Learn more about Microsoft SharePoint

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
monday.com, a powerful collaborative work management platform, improves communication and boosts productivity for teams of all sizes.
monday.com, a flexible remote collaboration software, fosters effective teamwork, improves communication, and boosts productivity in one central hub. Get started with one of our ready-made templates to get your team onboarded quickly. Share files, feedback, and ideas, @mention teammates, assign owners, give real-time progress updates, see who's doing what and when. Join more than 100,000 teams collaborating on monday.com! Learn more about monday.com

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
ClickUp is the world's best collaboration tool with fully customizable and proprietary features that make it a must-have for any team
With features like assigned comments, Chat, Inbox, notifications, threaded comments, Reminders, task priorities, Time Tracking, Goals, dependencies, and custom statuses, ClickUp has everything you need to streamline collaboration for any project or team! Used by 100,000+ teams in companies like Airbnb, Google, and Uber, ClickUp is the perfect collaboration tool that brings all of your team's work into a single app. Built for teams of all sizes and industries. Learn more about ClickUp

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Hootsuite helps you build your brand, strengthen connections with customers, and drive real business results with social media.
Social media is a wild place to do business. That’s why thousands of brands rely on Hootsuite’s tools and expertise to bring order to the chaos. Launch brilliant social campaigns, deliver 5-star social commerce experiences, and manage all your customer conversations in one place. Plus, get access to industry leading certifications, training, and coaching to help you push your results on social media further, faster. Learn more about Hootsuite

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work.
Smartsheet, an online work execution platform, enables online collaboration that is redefining how teams work. Its familiar and easy-to-use interface, coupled with file sharing, Gantt charts, and work automation features have helped Smartsheet quickly grow into a favorite business app for productivity. **#1 Productivity App of 2013 - Tech Impact Awards **Best Business App of 2014 - Evernote Platform Awards Learn more about Smartsheet

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Procore construction management software handles construction projects, resources, people, and financials from planning to closeout.
Procore construction software manages your construction projects, resources and financials from planning to closeout. The platform connects every project contributor to solutions built specifically for the industry for the owner, the general contractor and the specialty contractor. The ability to communicate across teams makes it easier to work together by establishing a single source of truth. This is how Procore gives your team easy access to everything they need to know to get the job done. Learn more about Procore

Features

  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions
Wrike is an enterprise collaboration software with prebuilt templates, time tracking, Gantt charts, Kanban boards, and more.
Wrike is an award-winning team collaboration software trusted by 20,000+ companies worldwide. Create a streamlined digital workplace using custom request forms, Kanban boards, Gantt charts, time tracking, real-time updates, and performance reports all in one place that can be shared company-wide. Integrate Wrike with 400+ applications to automate your everyday processes. Customize workflows and reduce the need for emails, meetings, status updates, and more. Work smarter, not harder with Wrike. Learn more about Wrike

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  • Discussions/Forums
  • Document Management
  • Calendar Management
  • Video Conferencing
  • Task Management
  • Screen Sharing
  • Access Controls/Permissions
  • Collaboration Tools
  • Alerts/Notifications
  • Secure Data Storage
  • @mentions

Collaboration Software Buyers Guide

What is collaboration software?

Collaboration software is a tool for agile teams located in different geographies or working remotely. It’s used in advertising, banking, government, healthcare, marketing, and IT. Its primary features include document sharing, version control, role-based access and permission control, progress tracking, multichannel communication tools, and a document repository.

The software helps employees collaborate with ease, communicate quickly, and share resources. Working in a collaborative environment, multiple users can simultaneously manage and share tasks, projects, and updates in real time.

The benefits of collaboration software

Collaboration software offers many benefits to an organization that results in a streamlined workflow and effective completion of tasks and goals. It helps businesses do the following:

  • Improve productivity: Executing projects on time requires live communication and collaboration. The software allows employees to share ideas, resources, and task updates with anyone, anywhere in real time. Unlike emails, this software doesn’t bury the critical information in a clutter of unrelated messages. Users can create channels for every workflow as well as alerts to track their assignments and project progress.
  • Manage projects efficiently: The single, combined dashboard lets multiple users organize projects and tasks, assign those to different collaborators, track workflows, and be informed of the progress. Users can inform their colleagues about the assigned tasks, track their workflows, and communicate with peers in real time.
  • Efficiently collaborate with remote workers: The software allows businesses to expand their workflows and include remote workers or peers from different geographies. This way, companies can hire local talent instead of paying to relocate employees. Remote workers will have access to the necessary project files, which ensures continued productivity at a low cost.

Typical features of collaboration software

  • Communication tools: Use the tools and resources to facilitate communication with stakeholders on various tasks and projects.
  • File sharing: Share files with other users and distribute the right to access, edit, or modify the files.
  • Document management: Create, store, track, and manage all the documents in an organized manner.
  • Task management: Create tasks and assign those to individuals. Keep a track of the workflow and monitor the overall progress until the task is completed.
  • Content management: Facilitate real-time collaboration between multiple stakeholders to create and edit documents in real time. Collect, share, retrieve, and manage content in various formats stored in multiple databases.
  • Brainstorming: Facilitate digital group discussions to produce and store new ideas.

Considerations when purchasing collaboration software

With hundreds of collaboration tools in the market, it can be difficult to choose just one. As part of the deliberation process, we recommend keeping the following considerations in mind:

  • Know your work style: First, understand your workflows and how your teams work on projects to set expectations from the software. Next, thoroughly review the features and functionalities and match these to your expectations. For instance, startups prefer document sharing and simultaneous multiple-user access, while midsize businesses want a message-centric collaboration solution.
  • Deployment options: Deciding between cloud or on-premise deployment depends on many factors such as initial investment budget, implementation and onboarding time, data control and security, and in-house IT capabilities. In general, cloud-based solutions have low upfront costs and can be implemented in a few days. But if you want to restrict access to your data and store it on your own servers, opt for on-premise solutions.
  • Free trials for better evaluation: Most vendor offers free trials for a limited period, which gives you a feel of the software, its interface, and features. Once you shortlist a few products that fit your price range, choose a few employees to evaluate these solutions. Collect feedback from everyone, and then make the final purchase.
  • UCC solutions to be in the mainstream: As collaboration software offers some features of communication software, the services have been integrated into a new offering called Unified Communication and Collaboration solution. Vendors who offer standalone collaboration software will offer, or are offering, APIs (application programming interface) to integrate their software with business applications such as customer service, communication, and project management.
  • Collaboration with AI bots: Chatbots and artificial intelligence (AI) allow faster internal communication and better customer interactions. Gartner predicted that in 2020, the average person will have more conversations with bots than their own spouses. AI-enabled chatbots are handling front-end operations such as answering customer queries. The bots can manage data more efficiently, streamline mundane daily tasks, and improve team communication. Next time you plan a PTO, just tell the bot so that it automatically notifies your manager and your team.